Senior Solar & Power Plant Operations Coordinator

TÜV Rheinland North America; Boxborough (MA); On-site; USD 60,000 - 75,000; Full time

Job summary

TÜV Rheinland North America is seeking a Senior Operations Representative – Solar & Power Plant to coordinate the operational and non-technical aspects of multiple projects within the Solar & Power Plant segment. You will serve as the central coordinator among clients, project managers, engineers, sales, laboratories, and finance to ensure smooth execution from initiation through invoicing.

The role requires a minimum of three years in project coordination, cross-functional teamwork, and

Qualifications

• Minimum of three (3) years of relevant professional experience in project coordination, project operations, business operations, project administration, or a related function.
• Experience coordinating multiple projects simultaneously and working with cross-functional teams is required.
• Experience in TIC, engineering services, renewable energy, power generation, construction, or a related project-based industry is preferred.
• Experience supporting international projects or coordinating resources across multiple locations or countries is preferred.
• Experience with project financial administration, including budgets, invoicing, revenue forecasting, purchase orders, or accounts receivable coordination, is preferred.

Responsibilities

• Coordinate operational and non-technical aspects of multiple Solar and Power Plant projects throughout the full project lifecycle, from project initiation through project completion and invoicing.
• Serve as a primary coordination point among clients, project managers, engineers, sales personnel, laboratories, subcontractors, finance, and other internal and external stakeholders.
• Establish new projects in applicable company systems and ensure that project information, contractual documentation, schedules, milestones, resource assignments, and commercial information are maintained accurately and updated in a timely manner.
• Coordinate project schedules, internal and external resources, meetings, deliverables, client requirements, and other operational activities necessary to support successful project execution.
• Monitor project status, key milestones, deadlines, deliverables, budgets, and outstanding actions, and proactively follow up with responsible parties to help keep projects on schedule.
• Coordinate with technical teams regarding resource availability, field assignments, laboratory testing, project schedules, and delivery requirements without assuming responsibility for technical decisions or technical conclusions.
• Support the coordination of domestic and international field projects, including scheduling, logistics, subcontractor coordination, documentation, and other project-related operational requirements.
• Maintain regular communication with clients regarding project schedules, project status, documentation requirements, deliverables, and other non-technical project matters.
• Identify scheduling, administrative, commercial, or coordination issues that could affect project delivery and escal…
• Coordinate project documentation and maintain complete and accurate project records in accordance with company procedures and applicable quality requirements.
• Support preparation, processing, and tracking of purchase orders, subcontractor documentation, internal work orders, project changes, and other commercial or administrative documentation.
• Coordinate project billing activities, including monitoring project completion and billing milestones, preparing required billing information, and working with Finance and project teams to support timely and accurate invoicing.
• Follow up on outstanding commercial or administrative matters, including purchase orders, invoice questions, accounts receivable issues, and other client or project documentation as required.
• Maintain and analyze project pipeline and operational data and prepare regular reports for management, including project status, workload, revenue forecasts, billing status, backlog, and other relevant operational indicators.
• Support resource planning and workload coordination across the Solar & Power Plant segment by maintaining visibility of active and upcoming projects and anticipated resource requirements.
• Coordinate with TÜV Rheinland's global laboratories, technical teams, and other regional organizations when projects require international resources or cross-border project execution.
• Support the onboarding and operational coordination of qualified subcontractors and external resources used for project delivery.

Skills

Project coordination

Cross-functional teamwork

Communication skills

Attention to detail

Education

University Degree in Business Administration or equivalent work experience

Job description

TÜV Rheinland North America is seeking a Senior Operations Representative – Solar & Power Plant to coordinate the operational and non-technical aspects of multiple projects within the Solar & Power Plant segment. You will serve as the central coordinator among clients, project managers, engineers, sales, laboratories, and finance to ensure smooth execution from initiation through invoicing.

The role requires a minimum of three years in project coordination, cross-functional teamwork, and