Senior Secretary & Office Operations Lead

State of Connecticut - Department of Children & Families; Danbury (CT); On-site; USD 45,000 - 65,000; Full time

Job summary

State of Connecticut – Department of Children and Families is seeking a detail-oriented Secretary 2 to support Region 5 offices in Danbury, Waterbury, and Torrington. This full-time role involves typing, filing, meeting coordination, and document preparation to ensure smooth day-to-day operations.

The ideal candidate will have several years of secretarial experience, strong organizational and communication skills, and the ability to handle confidential information with discretion.

Qualifications

• Three (3) years of experience above routine clerk level in office support or secretarial work.
• One (1) year of the General Experience must have been as a Secretary 1 or its equivalent.
• College training in secretarial sciences may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.

Responsibilities

• Types a full range of correspondence, reports, and more from rough draft or dictated notes.
• Designs, maintains and updates filing systems, including confidential files.
• Composes complex letters and memoranda for supervisor's signature.
• Compiles information from multiple sources and prepares narrative or statistical reports.
• Greets and directs visitors, answers phones, and provides policy-related information.
• Screens letters and reports to determine action required; may make recommendations.
• Arranges and coordinates meetings, prepares materials, writes minutes, and tracks follow-up.
• Manages office supplies, time and attendance records, and contributes to budget-related activities.

Skills

Office organization

Interpersonal skills

Oral and written communication

Business math

Time management

Attention to detail

Education

College training in secretarial sciences

Tools

Microsoft Office

Google Workspace

TEAMS

Zoom

Job description

State of Connecticut – Department of Children and Families is seeking a detail-oriented Secretary 2 to support Region 5 offices in Danbury, Waterbury, and Torrington. This full-time role involves typing, filing, meeting coordination, and document preparation to ensure smooth day-to-day operations.

The ideal candidate will have several years of secretarial experience, strong organizational and communication skills, and the ability to handle confidential information with discretion.