Administrative Secretary, Higher Education

State of Connecticut; New Haven (CT); On-site; USD 45,000 - 65,000; Full time

Job summary

State of Connecticut seeks a seasoned secretary to provide comprehensive administrative support in a state agency. Responsibilities include typing, filing, correspondence, report writing, and meeting coordination, with routing and policy guidance for staff and visitors.

Minimum experience includes three years at the routine clerk level plus one year as Secretary 1 or equivalent; substitutions for education are allowed, and higher education is desirable for preferred applicants.

Qualifications

• Three (3) years of experience above the routine clerk level in office support or secretarial work.
• One (1) year of the General Experience must have been as a Secretary 1 or its equivalent.
• College training in the secretarial sciences may substitute for General Experience on a 15 semester hour basis.
• Preference given to applicants with higher education in Higher Education.

Responsibilities

• TYPING and proofreading of correspondence and reports with attention to grammar and spelling.
• Filing, organizing confidential files and maintaining manuals and reference materials.
• Composes complex letters or memoranda for supervisor's signature.
• Prepares and compiles narrative or statistical reports with sourced data.
• Greets visitors, answers phones, screens calls, and provides policy guidance.
• Coordinates meetings, takes notes, prepares minutes, and handles travel arrangements.
• Maintains office supplies inventory and time/attendance records.
• Assists in budgeting and designing new forms to improve workflow.

Skills

Interpersonal skills

Oral and written communication

Grammar and proofreading

Scheduling and prioritizing

Office workflow management

Education

College training in secretarial sciences

Tools

Office equipment operation

Office suite software

Job description

State of Connecticut seeks a seasoned secretary to provide comprehensive administrative support in a state agency. Responsibilities include typing, filing, correspondence, report writing, and meeting coordination, with routing and policy guidance for staff and visitors.

Minimum experience includes three years at the routine clerk level plus one year as Secretary 1 or equivalent; substitutions for education are allowed, and higher education is desirable for preferred applicants.