Senior Scheduling & Admin Coordinator, Maintenance Services

Sure Power; Arbutus (MD); On-site; USD 41,000 - 55,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Dental insurance

Flexible spending account

Health insurance

Paid time off

Tuition reimbursement

Vision insurance

Job summary

Sure Power seeks a Senior Administrative Coordinator & Scheduler to manage scheduling for maintenance jobs and technicians, acting as the liaison between the company and customers to ensure timing, staffing, and supplies align for successful job completion.

The role supports the Maintenance Services department with extensive administrative duties, timesheets, quotes, and travel arrangements, using Salesforce and MS Office. A strong, proactive communicator is essential.

Qualifications

• 8+ years scheduling and administrative experience.
• Strong communication and customer service skills.
• Proficient in Microsoft Office and Salesforce.
• High school diploma or equivalent.

Responsibilities

• Coordinate with customers to schedule maintenance jobs.
• Manage scheduling changes and reschedule as needed.
• Schedule Maintenance Services Technicians and handle travel.
• Prepare timesheets, quotes, and purchase docs in Salesforce.
• Process new job orders and generate quotes.
• Verify invoices prior to billing and maintain service files.
• Provide administration support to Operations Management.

Skills

Scheduling

Customer service

Communication

Salesforce

Microsoft Office

Time management

Education

High School diploma

Tools

Salesforce

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Sure Power seeks a Senior Administrative Coordinator & Scheduler to manage scheduling for maintenance jobs and technicians, acting as the liaison between the company and customers to ensure timing, staffing, and supplies align for successful job completion.

The role supports the Maintenance Services department with extensive administrative duties, timesheets, quotes, and travel arrangements, using Salesforce and MS Office. A strong, proactive communicator is essential.