Senior Research Grants Manager

Lymphoma; United States; Presencial; USD 90.000 - 97.000; Jornada completa

Descripción de la vacante

Lymphoma Foundation is seeking a Senior Research Grants Manager to coordinate the grant portfolio workflow and administrative protocols within the Research Department. The role reports to the Director of Research Grants and Initiatives and is based in New York City with a flex schedule; NY staff work in-office Tue–Thu while remote options are available Mon and Fri.

Salary range: $90,000–$97,000 per year. The position requires 5+ years of grant management experience, strong MS Office and Excel

Formación

• At least 5 years of paid work experience managing grant portfolios.
• Proficient in Microsoft Office Suite and Excel.
• Experience with ProposalCentral, SharePoint, and related systems.
• Strong written and oral communication.
• Ability to travel up to 15% of the time.
• Ability to lift up to 20 lbs.

Responsabilidades

• Coordinate grant portfolio workflow and administrative protocols.
• Maintain grantee records in ProposalCentral and SharePoint.
• Track program metrics and grantee publications.
• Coordinate grantee payments with Finance.
• Support SAB communications and meeting logistics.
• Prepare meeting materials and provide day-of-event support.
• Stay current on lymphoma research and grant landscape.

Conocimientos

Grant portfolio management

Communication skills

Time management

Collaboration

Attention to detail

Herramientas

ProposalCentral

SharePoint

OneDrive

Google Workspace

Microsoft Office

Excel

Descripción del empleo

Job Title: Senior Research Grants Manager

Department: Research Department

Status: Exempt

About the Opportunity

The Senior Research Grants Manager will assist in coordinating the workflow of the Research Department’s grant
portfolio and administrative protocols. This is an excellent opportunity to learn more about biomedical research and
medical research grantmaking, and to be part of a growing team. The Senior Manager will report to the Director of
Research Grants and Initiatives. The position is based in the Foundation’s New York City office; please note that the
Foundation currently utilizes a flex schedule, and all New York-based staff are currently required to work in the
Foundation’s office Tuesday-Thursday; staff may elect to work remotely Mondays and Fridays. The salary range for this
position is $90,000 – $97,000 annually.

Responsibilities

Grant and Database Administration

• Administer the grant progress report process independently, including updating templates, instructions as
  needed, tracking status of reports, summarizing key takeaways for donors and serving as the liaison for the
  Foundation’s grants database suite
• Independently create and maintain grantee records in ProposalCentral and SharePoint
• Track research program metrics, including compiling abstract lists from major conferences documenting
  grantee publications
• Independently and accurately coordinate grantee payments with Finance department and track status in
  Research Department tracking systems, including responding to payment inquiries from grantee institutions
• Assist Director in compiling data on Foundation grantees and research programs from ProposalCentral and
  preparing reports for other Foundation internal and external constituents
• Track and record research abstracts from hematologic/ oncology conferences for all Foundation grantees
  and scientific leadership

Research Programs and Meetings:

• Direct meeting logistics including but not limited to hotel and venue logistics (meals, a/v, room assignments)
  for Research Department programs and meetings, including tracking the use of sponsor funds
• Assist Director of Research Grants and Initiatives with external program committees coordination/logistics,
  including scheduling, communication to attendees, and note-taking in meetings as needed
• Communicate with the Foundation’s Scientific Advisory Board (SAB) members, grantees, and other meeting
  attendees to coordinate travel, distribute pre-meeting materials, and handle post- meeting expense
  reimbursements
• Assist in preparation and development of meeting materials, including coordination of shipping
• Provide day-of-meeting support for both in-person and virtual meetings, including coordination of program
  registration and related logistics
• Oversee collection and reporting of program evaluations
• Maintain and track external conference/scientific meeting calendar for both domestic and international meetings
• Coordinate archival storage of department files, as needed
• Process vendor payments and coordinate internal financial paperwork
• Oversee preparation and execution of mailings to Research department constituents, as needed
• Remain up to date with lymphoma research, trends and the research grant landscape

Grantee and Scientific Advisory Board Support:

• Triage queries sent to Research Department general grants email answering general questions and forward to
  Director, as needed
• Assist with preparation of grant application review materials and serve as support staff during grant review calls
  and meetings
• Maintain advisory board and grantee contact information in Foundation internal systems
• Assist senior leadership, Director of Research Grants and Initiatives, and advisory board members with
  administration for any special projects that involve Foundation grantees and/or advisory board committees, as
  needed
• Work in conjunction with Chief Program Officer (CPO) and Director of Research Grants and Initiatives on
  coordinating communication with SAB Leadership and SAB nominations

Qualifications and Required Experience

• At least 5 years of paid work experience managing grant portfolios, preferably in a nonprofit or academic setting
• Excellent computer skills, particularly with Microsoft Office Suite and Excel (including conditional formatting,
  pivot tables, data validation, and lookup functions)
• 1 year of work experience with office administrative support and/or meeting/conference support preferred
• Excellent oral and written communication skills; excellent interpersonal skills
• Strong time management and organizational skills; demonstrated ability to work on multiple long-term and
  recurring projects simultaneously
• Ability to work collaboratively with coworkers across Foundation departments and provide support to senior staff
  and organization leadership as requested
• Knowledge ProposalCentral, Altmetric, and/or Zotero preferred; if not an existing skill, a commitment to learning
  related systems within three months of starting the position
• Familiarity with SharePoint, OneDrive, and Google Workspace preferred
• Ability to travel up to 15% of the time
• Prior knowledge or interest in learning about lymphoma/chronic lymphocytic leukemia and oncology preferred
• Ability to lift up to 20 lbs.