Contracts and Grants Supervisor II

UCLA Health; Los Angeles (CA); On-site; USD 91,000 - 200,000; Full time

Job summary

UCLA Health in Los Angeles seeks a Research Administration Manager to lead the department’s pre and post award activities, ensuring compliant and efficient management of a diverse research portfolio.

The role provides strategic guidance to faculty and leadership, oversees proposals, awards, and post award tasks, and focuses on process improvements to support growth and funding success.

Qualifications

• Bachelor's degree or equivalent in a related field.
• 5+ years of experience in Research Administration.
• Experience leading teams and supervising staff.
• Knowledge of financial statements and budgeting.
• Strong analytical and detail-oriented mindset.
• Proficiency with Adobe and Microsoft Office.

Responsibilities

• Lead and supervise the pre and post award research administration team.
• Oversee sponsored research proposals, awards, compliance activities, and post award management.
• Advise faculty and leadership on research administration, contracts and grants, fiscal management, and related policies.
• Interpret and apply sponsor, University, and regulatory requirements while resolving complex issues.
• Develop and improve processes to enhance operational efficiency and compliance.
• Manage staff performance and ensure responsible stewardship of financial, operational, and human resources.
• Partner with Principal Investigators and departmental leadership to support research growth and funding success.

Skills

Team leadership

Financial concepts

Analytical skills

Attention to detail

Adobe

Microsoft Office

Education

Bachelor's degree or equivalent experience

Job description

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Work Schedule

Monday through Friday, 8:00am – 5:00pm

Posted Date

10/02/2026

Salary Range: $8183.33 - 17883.33 Monthly

Employment Type

Duration

indefinite

Job #

33216

Primary Duties and Responsibilities

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Reporting to the Department Chair, Chief Administrative Officer (CAO), Chief Financial Officer (CFO), and department supervisor, the Research Administration Manager oversees the department’s pre and post award research administration operations, supporting a diverse portfolio of intra and extramurally funded research. The incumbent serves as a key advisor to faculty and leadership, ensuring effective management of research funding, compliance, and departmental resources.

Key Responsibilities:

• Lead and supervise the pre and post award research administration team.
• Oversee sponsored research proposals, awards, compliance activities, and post award management.
• Advise faculty and leadership on research administration, contracts and grants, fiscal management, and related policies.
• Interpret and apply sponsor, University, and regulatory requirements while resolving complex issues.
• Develop and improve processes to enhance operational efficiency and compliance.
• Manage staff performance and ensure responsible stewardship of financial, operational, and human resources.
• Partner with Principal Investigators and departmental leadership to support research growth and funding success.

This position offers an opportunity to play a strategic leadership role in advancing the department’s research mission through high quality research administration and operational excellence.

Job Qualifications

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Required:

• Bachelor's degree in related area and / or equivalent experience / training.
• 5+ years of experience in Research Administration.
• Proven experience as an effective team leader and supervisor, guiding team members to success.
• Expanded knowledge of financial and accounting concepts, including interpreting financial statements.
• Improved analytical skills to analyze financial data and propose solutions.
• Heightened attention to detail in managing complex administrative and financial tasks.
• Advanced proficiency with Adobe and Microsoft suite software.

As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer. Current/former UC employees are subject to a personnel file review.