Research Administrator

UCLA Health; Los Angeles (CA); Hybrid; USD 51,000 - 77,000; Full time

Job summary

UCLA Health is seeking a Finance Analyst to perform post-award financial management for the CARE Center. This role develops budgets, handles pre-award submissions, and prepares reports for the unit’s annual budget.

It also maintains reporting systems and coordinates with faculty and administration on grants. The position requires 3+ years in research administration, strong Excel skills, and the ability to work across departments.

Qualifications

• Bachelor’s Degree in Finance or equivalent
• 3+ years of research administration experience
• 3+ years of financial, clerical, or administrative experience
• Proficiency with Adobe and Microsoft Suite, especially Excel
• Strong interpersonal and teamwork abilities

Responsibilities

• Perform post-award financial management and analysis for CARE Center.
• Develop budgets and handle pre-award grant submissions for CARE faculty.
• Prepare financial reports, monthly statements and projections.
• Design and maintain financial reporting systems (online and manual).
• Coordinate research activities and agency reports for Research Faculty.
• Manage grant proposals, budgets, and grant application submissions.
• Represent the division in contract and grant funding meetings.
• Provide long-range financial planning for awards and salaries.
• Oversee post-award activation and administrative operations.
• Suggest policies to improve awards administration and reduce overdrafts.

Skills

Interpersonal skills

Teamwork

Prioritization

Attention to detail

Communication

Education

Bachelor’s Degree in Finance

High School Diploma

Tools

Adobe

Excel

Microsoft Suite

Job description

Onsite or Remote

Flexible Hybrid

Work Schedule

Monday – Friday, 8:00am - 5:00pm

Posted Date

07/08/2026

Salary Range: $36.99 - 56.35 Hourly

Employment Type

Duration

Indefinite

Job #

31130

Primary Duties and Responsibilities

Perform post-award and other financial management and analysis for the Clinical AIDS Research and Education (CARE) Center in the Department of Medicine at UCLA. Develop budgets and perform all pre-award grant submission processes for faculty at CARE. Compile and analyze fiscal information to be used for preparation of the unit’s annual budget. Prepare financial reports, monthly statements and projections, overdraft reports, and other reports as required. Design and maintain on-line and manual financial reporting systems. Represent Research Faculty interests in all pre and post award areas. Coordinate research activities, agency reports, special requests (i.e. re-budgeting; change of investigator effort) on behalf of Research Faculty. Manage the preparation of grant proposals and budgets for a wide variety of contracts, grants, and clinical trials. Manage grant application submission process. Serve as divisional representative in all divisional, departmental, and campus contract and grant funding meetings. Provide financial analysis and long-range planning for all awards, to include faculty salaries, staff salaries, and related expenses. Oversee operations of post-award activation and administration. Review and recommend new administrative organizational policies and procedures to improve awards administration and overdraft minimization. Develop systemized accounting operations for division. Provide pro‑active management to maintain accurate financial functioning and avoid overdrafts on Division controlled funds. Oversee the prompt resolution of financial management issues within the Division. Effectively and accurately manage accounts from Federal, State and private agencies, as well as gift and Policy 913 accounts. Prepare MTFs and other financial transactions as needed. Monitor foundation and endowment accounts. Other duties as assigned.

Hourly salary range: $35.23 - $53.67. The department's target salary range is: $ 35.23 - $44.89.

Job Qualifications

Required:

• Bachelor’s Degree in Finance or equivalent combination of education and experience
• High School Diploma.
• 3+ years of research administration experience.
• 3+ years of financial, clerical, or administrative experience.
• Interpersonal skills to effectively communicate information and establish cooperative working relationships.
• Ability to work as a member of a team.
• Ability to establish and maintain cooperative and effective working relationships with various stakeholders.
• Ability to set priorities and complete ongoing tasks with competing deadlines.
• Close attention to detail in a fast‑paced, fluctuating workload environment.
• Demonstrated proficiency with Adobe and Microsoft suite software, especially Excel.

Preferred:

• Strong organizational skills to effectively create and maintain administrative and financial files.

As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer. Current/former UC employees are subject to a personnel file review.