Senior Research Administration & Programs Coordinator

City of Hope; Duarte (CA); On-site; USD 60,000 - 90,000; Full time

Job summary

City of Hope’s Beckman Research Institute is seeking an Administrative Program Coordinator to support research activities and senior faculty leadership. The role provides high‑level administrative, programmatic, and operational support, including calendar management, program coordination, HR processes, and budget tracking.

Responsibilities include onboarding/offboarding of scholars, travel logistics, committee support, and liaison with internal and external stakeholders to ensure compliance and

Qualifications

• Bachelor’s degree or equivalent experience required.
• 3+ years of experience in business administration, clinical research or healthcare environment.

Responsibilities

• Provide high‑level administrative support to senior faculty leadership and departmental programs.
• Coordinate and administer research, academic, and departmental programs, including recruitment and onboarding of scholars and staff.
• Support business operations through budget tracking, purchasing, expense reconciliation, travel coordination, and grant funding compliance.
• Manage faculty affairs and HR-related processes, including appointments, promotions, and visa coordination.
• Serve as a liaison for internal/external stakeholders and maintain CVs, biosketches, and research metrics.
• Maintain records, websites, reports, databases, and office operations for efficient workflows.

Skills

Calendar management

Executive communications

Budget tracking

HR coordination

Education

Bachelor's degree

Tools

Microsoft Office

Job description

City of Hope’s Beckman Research Institute is seeking an Administrative Program Coordinator to support research activities and senior faculty leadership. The role provides high‑level administrative, programmatic, and operational support, including calendar management, program coordination, HR processes, and budget tracking.

Responsibilities include onboarding/offboarding of scholars, travel logistics, committee support, and liaison with internal and external stakeholders to ensure compliance and