Senior Registrar & Records Program Administrator

AgUpdate; New York (NY); On-site; USD 88,000 - 117,000; Full time

Job summary

Westchester Community College seeks a Program Administrator (Registrar & Records) to support planning, administration, and evaluation of the Registrar's Office, ensuring accuracy, integrity, and security of student records and enrollment services.

You will oversee student records processes, FERPA compliance, and SIS systems like Oracle PeopleSoft Campus Solutions and Degree Works, coordinating reporting and supporting budgeting and policy implementation in a full-time role based in Valhalla, NY.

Qualifications

• Bachelor's Degree in Education, Public Administration, or Business Administration with three years of Registrar's Office experience, including two years of supervisory experience in a college; or Bachelor's Degree and four years of experience with supervisory responsibility.

Responsibilities

• Coordinate administrative processes related to registration, student records, enrollment processing, academic standing, degree and certificate completion, transcript services, and related Registrar functions.
• Coordinate complex records-related matters, including academic standing, graduation eligibility, residency determinations, transcript and enrollment verification, and interpretation of academic policies.
• Review procedures for collection, maintenance, release, and protection of student academic records.
• Assist in ensuring accuracy, integrity, and appropriate maintenance of student academic records.
• Assist with interpreting and implementing College, SUNY, New York State, and federal policies affecting student records and academic administration.
• Support FERPA compliance, records retention, and student information privacy and security standards.
• Assist with enrollment and student records reporting, data review, audit preparation, regulatory inquiries, and development of operational reports.
• Develop and review administrative procedures and internal controls to promote compliant records management practices.
• Assist Registrar in planning, coordinating, and overseeing daily operations of the Registrar's Office.
• Develop, implement, review, and update office policies, workflows, and internal controls for effective operations.
• Coordinate office priorities, monitor workflow, identify needs, and recommend improvements.
• Represent Registrar at college meetings, committees, and cross-divisional initiatives.

Job description

Westchester Community College seeks a Program Administrator (Registrar & Records) to support planning, administration, and evaluation of the Registrar's Office, ensuring accuracy, integrity, and security of student records and enrollment services.

You will oversee student records processes, FERPA compliance, and SIS systems like Oracle PeopleSoft Campus Solutions and Degree Works, coordinating reporting and supporting budgeting and policy implementation in a full-time role based in Valhalla, NY.