Senior Records Assistant

Nelson Mullins Riley & Scarborough LLP; Orlando, Northern (FL, KY); Hybrid; USD 52,000 - 68,000; Full time

Job summary

Nelson Mullins Riley & Scarborough LLP in Orlando is seeking a Senior Records Assistant to join the Information Governance Department. You will manage both physical and electronic records, integrate documents into enterprise systems, and support data movement across offices as part of Matter Mobility and lifecycle initiatives.

You will assist with records retrieval, tracking, audits, and compliance, partnering with attorneys and staff on IG best practices, and participate in system, data, and

Qualifications

• Bachelor’s degree or equivalent experience required.
• Experience in a law firm or professional services environment preferred.
• Familiarity with records or document management systems such as NetDocuments or FileTrail is a plus.

Responsibilities

• Manage physical and electronic records in accordance with firm policies.
• Process and integrate documents into enterprise systems.
• Support client data movement across offices as part of Matter Mobility and data lifecycle initiatives.
• Assist with records retrieval, tracking, audits, and compliance efforts.
• Collaborate with attorneys and staff on information governance best practices; participate in system, data, and process improvement projects.

Skills

Strong organizational skills

Attention to detail

Critical thinking

Education

Bachelor’s degree or equivalent experience

Tools

NetDocuments

FileTrail

Job description

Overview

Nelson Mullins, an AmLaw 100 firm, is seeking a Senior Records Assistant to join our Orlando office as part of our Information Governance Department. You will work closely with attorneys and business professionals across offices to ensure information is managed, moved, and protected in accordance with firm policies, regulatory requirements, and IG best practices.

A Day in the Life

This role supports a wide range of records and information governance functions. You will manage physical and electronic records in accordance with firm policies, process and integrate documents into enterprise systems, and support client data movement across offices as part of Matter Mobility and data lifecycle initiatives. You will assist with records retrieval, tracking, audits, and compliance efforts, partner with attorneys and staff on IG best practices, and participate in system, data, and process improvement projects. Periodic travel to regional offices is required.

We Know You

Whether working independently or collaborating across teams and offices, you are highly organized, detail‑oriented, and comfortable managing large volumes of information with accuracy and consistency. You bring strong critical‑thinking and problem‑solving skills, communicate effectively with all levels of staff, and take a proactive, solutions‑oriented approach to your work. You are comfortable learning and using technology, including scanning, tracking, and document or records management systems, and have an interest in Information Governance, data management, or legal operations. A willingness to contribute beyond day‑to‑day tasks and support broader IG initiatives is key to success in this role.

Qualifications:

• Bachelor’s degree or equivalent experience
• Experience in a law firm or professional services environment, as well as familiarity with records or document management systems (such as NetDocuments, FileTrail, or similar platforms), is preferred.
• Ability to manage both physical and electronic records with a high level of accuracy and attention to detail
• Willingness to travel and assist with records handling, including lifting and moving boxes as needed

Who We Are

With more than 1,000 attorneys, policy advisors, e-discovery professionals and other business professionals across offices in California, Colorado, the District of Columbia, Florida, Georgia, Illinois, Maryland, Massachusetts, Minnesota, New York, Ohio, Pennsylvania, Tennessee, Texas, West Virginia, and throughout North Carolina and South Carolina, Nelson Mullins has strong roots in the business community and an appreciation for new directions in the business world.