Administrative Assistant

Nelson Mullins Riley & Scarborough LLP; Orlando, Northern (FL, KY); Hybrid; USD 36,000 - 55,000; Full time

Job summary

Nelson Mullins Riley & Scarborough LLP in Orlando seeks an Administrative Assistant for the Affordable Housing team. You will manage calendars, schedule client meetings, process expenses and dictation, arrange travel, and handle recordkeeping.

Strong attention to detail and organization are essential, with law firm experience preferred. Proficiency with Excel and Word, plus solid communication skills, will be used daily to support multiple attorneys and drive efficient workflows in a fast-paced

Qualifications

• High-level administrative support experience, preferably in a law firm.
• Strong communication and professionalism; ability to prioritize quickly.
• Experience with calendars, emails, and document drafting/proofreading.

Responsibilities

• Maintain attorneys' calendars and schedule client meetings.
• Process expenses, dictation, and travel arrangements.
• Prepare and file documents, memos, and records for closings.
• Coordinate internal/external communications and prioritization.
• Provide support across the Affordable Housing team as needed.

Skills

Excel

Word

Attention to detail

Organizational skills

Legal admin experience

Job description

Overview

Are you looking for a job that values what you bring to the table? Are you ready to bring your hard work and dedication to a team that keeps their eyes on the prize? The Orlando office of Nelson Mullins is excited to bring on a new Administrative Assistant to their Affordable Housing team!

A Day in the Life

This position plays a large part in our success! The Affordable Housing team is always looking ahead and finding new ways to best assist their clients' interests. Utilizing a thorough checklist system, you'll make sure no details are missed while processing documents for multiple closings. You’ll also perform tasks such as maintaining calendars, scheduling client meetings, processing expenses and dictation, arranging travel, and recordkeeping. You’ll assist with communication, both internally and externally, and will be expected to prioritize incoming information and draft appropriate memos when needed.

We Know You

You have stellar administrative support skills and are ready to wow the team with them. You show up every day looking to be the person who can smooth out a hectic day for your team and enjoy being a part of our collective success. You always subscribe to a high level of professionalism and communication. You understand that supporting multiple attorneys means being quick to re-prioritize when needed, having a strong attention to detail, and always putting an emphasis on organization. Prior law firm experience, extremely preferred. Affordable housing, Transactional or Real Estate experience is a big plus! Proficiency with Excel and Word, a strong hold on technology, and the ability to thoroughly proofread is a must.

Who We Are

With more than 1,000 attorneys, policy advisors, e-discovery professionals and other business professionals across offices in California, Colorado, the District of Columbia, Florida, Georgia, Illinois, Maryland, Massachusetts, Minnesota, New York, Ohio, Pennsylvania, Tennessee, Texas, West Virginia, and throughout North Carolina and South Carolina, Nelson Mullins has strong roots in the business community and an appreciation for new directions in the business world.