Legal Administrative Assistant

Nelson Mullins; Fort Lauderdale (FL); On-site; USD 40,000 - 52,000; Full time

Job summary

Nelson Mullins in Fort Lauderdale is seeking an Administrative Assistant to support our South Florida Litigation Team. The role focuses on drafting, formatting, and proofreading legal documents, managing case files, and coordinating calendars and hearings to keep matters on track.

The ideal candidate has prior experience in a legal or professional services setting, strong organizational and communication skills, and proficiency with Microsoft Office and NetDocuments.

Qualifications

• Experience supporting attorneys or in a legal/professional services environment.
• Strong organizational and communication abilities with attention to detail.
• Proficiency with NetDocuments and Microsoft Office Suite.

Responsibilities

• Draft, format, and proofread legal documents and correspondence.
• Manage case files, filings, and dockets in state/federal courts and arbitration platforms.
• Coordinate calendars, hearings, depositions, and meetings; assist with discovery.
• Support billing, conflict checks, and matter intake; liaise with clients and vendors.

Skills

Organizational skills

Communication skills

Multitasking

Tools

NetDocuments

Microsoft Office

Job description

Overview

Nelson Mullins, an AmLaw 60 Firm, is seeking an Administrative Assistant to support our South Florida Litigation Team in the Fort Lauderdale office. This is an excellent opportunity for a detail-oriented, proactive professional who thrives in a fast-paced environment and is committed to delivering exceptional service to attorneys and clients. The position supports a dynamic national corporate dispute resolution practice handling sophisticated business disputes, litigation, arbitration, mediation, and related transactional matters across the United States.

A Day in the Life

In this role, you will provide comprehensive administrative and clerical support to attorneys and team members, assisting with all aspects of case and matter management. Responsibilities include drafting, formatting, and proofreading legal documents, correspondence, contracts, settlement agreements, and other transactional and dispute-related materials under attorney direction. You will maintain electronic files in NetDocuments, manage filings in state and federal courts, and in arbitration tribunal platforms, monitor dockets and deadlines, and assist with hearings, mediations, depositions, arbitrations, and trials. Additional responsibilities include supporting document production and discovery, coordinating calendars and meetings, assisting with collections, communicating with clients and vendors, and supporting billing, conflict checks, matter intake, and other administrative functions. The practice has a national scope and requires regular interaction with clients, courts, and business professionals across multiple jurisdictions. This is an in-office position requiring regular on-site presence.

We Know You

The ideal candidate will have experience supporting attorneys in a legal or professional services environment and possess strong organizational, communication, and multitasking skills. Prior experience supporting a corporate dispute resolution, commercial litigation, or transactional practice is preferred but not required. Candidates should be proficient in Microsoft Office and comfortable learning new systems and technologies. The successful candidate is detail-oriented, proactive, client-service focused, and enthusiastic about leveraging new technologies, including AI-powered tools, to improve efficiency and support a sophisticated national practice.

Who We Are

With more than 1,000 attorneys, policy advisors, e-discovery professionals, and other business professionals across offices in California, Colorado, the District of Columbia, Florida, Georgia, Illinois, Maryland, Massachusetts, New York, Pennsylvania, Tennessee, Texas, West Virginia, and throughout North Carolina and South Carolina, Nelson Mullins has strong roots in the business community and an appreciation for new directions in the business world.