Legal Resources Operations Coordinator

Nelson Mullins; Atlanta (GA); On-site; USD 90,000 - 130,000; Full time

Job summary

Nelson Mullins seeks a Senior Matter Mobility Specialist to lead the day‑to‑day operations of the Matter Mobility program. You will serve as the subject matter expert for secure and compliant movement of client and matter information, overseeing projects and driving continuous improvement.

You will partner with attorneys, HR, IT, and staffing partners to support workforce planning, document workflows, and reporting.

Qualifications

• Bachelor's degree and at least three years of experience in recruiting coordination, staffing operations, workforce management, or related fields.
• Experience supporting contract staffing, contingent workforce programs, or other deadline‑driven environments.
• Proficiency with Microsoft Office 365 applications and data reporting.
• Ability to develop workflows and process documentation while managing multiple priorities.

Responsibilities

• Support day-to-day administration of recruiting and staffing programs, including candidate management and onboarding/offboarding.
• Coordinate recruiting activities with staffing agencies, manage pipelines, interviews, and onboarding processes.
• Oversee contractor assignments, billing coordination, reporting, and vendor communications in alignment with firm policies.
• Develop workflows, playbooks, templates, and process documentation to improve efficiency and scalability.
• Create reports and dashboards on recruiting activity, contractor utilization, and vendor performance.

Skills

Project coordination

Data analysis

Workflow development

Process documentation

Attention to detail

Organizational skills

Education

Bachelor's degree

Tools

Excel

Outlook

Teams

SharePoint

Forms

Lists

Power Automate

Job description

Overview

Nelson Mullins, an AmLaw 100 law firm, is seeking a Senior Matter Mobility Specialist to lead the day-to-day operations of the Firm's Matter Mobility program. This role serves as the primary subject matter expert for the secure and compliant movement of client and matter information, overseeing complex projects, supporting process governance, and driving continuous improvement across matter mobility services.

A Day in the Life

Support the day-to-day administration of the Firm's alternative legal staffing programs, including contract attorneys, paralegals, docketing professionals, and legal administrative resources. Coordinate recruiting and candidate management activities by partnering with staffing agencies, managing candidate pipelines, scheduling interviews, facilitating onboarding and offboarding, and maintaining accurate workforce records. Oversee contractor assignments, engagement documentation, billing coordination, reporting, and vendor communications while ensuring compliance with Firm policies and procedures.

Collaborate with attorneys, practice groups, Human Resources, Accounting, Information Technology, and external staffing partners to support workforce planning and staffing initiatives. Develop and maintain workflows, playbooks, templates, and process documentation that enhance program efficiency, consistency, and scalability. Create reports, dashboards, and metrics related to recruiting activity, contractor utilization, and vendor performance. Support recruiting technology platforms, assist with future recruiting portal initiatives, and contribute to the continued growth and evolution of the Firm's legal resources programs.

We Know You

The ideal candidate has experience supporting recruiting operations, staffing programs, legal operations, workforce management, or project-based contract labor environments. They are comfortable working in fast-paced, high-pressure settings and possess exceptional organizational skills, attention to detail, and follow-through. This individual enjoys creating structure, developing processes, and building operational playbooks that support long‑term growth. They are proactive, resourceful, and capable of managing multiple priorities while collaborating effectively with attorneys, business professionals, vendors, and staffing partners.

Qualifications

• Bachelor's degree and at least three (3) years of experience in recruiting coordination, staffing operations, workforce management, legal operations, HR operations, project coordination, or a related field.
• Experience supporting contract staffing, contingent workforce programs, legal staffing, recruiting operations, or other deadline‑driven, project‑based environments.
• Proficiency with Microsoft Office 365 applications, including Excel, Outlook, Teams, SharePoint, Forms, Lists, and Power Automate, with the ability to analyze data and generate reports.
• Demonstrated ability to develop workflows, playbooks, process documentation, and operational procedures while managing multiple priorities with exceptional attention to detail.

Who We Are

With more than 1,000 attorneys, policy advisors, e‑discovery professionals and other business professionals across offices in California, Colorado, the District of Columbia, Florida, Georgia, Illinois, Maryland, Massachusetts, Minnesota, New York, Ohio, Pennsylvania, Tennessee, Texas, West Virginia, and throughout North Carolina and South Carolina, Nelson Mullins has strong roots in the business community and an appreciation for new directions in the business world.