Senior Records Assistant

Beacon Hill; Orlando (FL); On-site; USD 42,000 - 62,000; Full time

Job summary

Beacon Hill seeks a Senior Records Assistant to join its Information Governance (IG) Department in Orlando. The role focuses on managing both physical and electronic records, ensuring compliance with firm policies, and supporting data lifecycle initiatives across offices.

You will collaborate with attorneys and staff, assist with records retrieval, audits, and data movement, and contribute to system and process improvements. Periodic travel to regional offices is required.

Qualifications

• Bachelor’s degree or equivalent experience.
• Experience in a law firm or professional services environment.
• Familiarity with records management systems such as NetDocuments or FileTrail.
• Ability to manage both physical and electronic records with high accuracy.
• Willingness to travel and assist with lifting and moving boxes.

Responsibilities

• Manage physical and electronic records in accordance with firm policies.
• Process and integrate documents into enterprise systems.
• Support client data movement across offices as part of Matter Mobility.
• Assist with records retrieval, tracking, audits, and compliance.
• Partner with attorneys and staff on IG best practices.
• Participate in system, data, and process improvement projects.
• Travel to regional offices as required.

Skills

Attention to detail

Organizational skills

Critical thinking

Education

Bachelor’s degree or equivalent experience

Tools

NetDocuments

FileTrail

Job description

Overview:

An Am Law 100 firm, is seeking a highly organized and detail-orientedSenior Records Assistantto jointheir growing Information Governance (IG) Department. This role is ideal for someone who wants to be part of a modern, evolving function that sits at the intersection of data management, compliance, and legal operations.

This role supports a wide range of records and information governance functions. You will manage physical and electronic records in accordance with firm policies, process and integrate documents into enterprise systems, and support client data movement across offices as part of Matter Mobility and data lifecycle initiatives. You will assist with records retrieval, tracking, audits, and compliance efforts, partner with attorneys and staff on IG best practices, and participate in system, data, and process improvement projects. Periodic travel to regional offices is required.

Whether working independently or collaborating across teams and offices, you are highly organized, detail-oriented, and comfortable managing large volumes of information with accuracy and consistency. You bring strong critical-thinking and problem-solving skills, communicate effectively with all levels of staff, and take a proactive, solutions-oriented approach to your work. You are comfortable learning and using technology, including scanning, tracking, and document or records management systems, and have an interest in Information Governance, data management, or legal operations. A willingness to contribute beyond day-to-day tasks and support broader IG initiatives is key to success in this role.

Qualifications:

• Bachelor’s degree or equivalent experience
• Experience in a law firm or professional services environment, as well as familiarity with records or document management systems (such as NetDocuments, FileTrail, or similar platforms), is preferred.
• Ability to manage both physical and electronic records with a high level of accuracy and attention to detail
• Willingness to travel and assist with records handling, including lifting and moving boxes as needed