Records File Clerk

LHH; Orlando (FL); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k)

Paid Time Off

Job summary

LHH is recruiting for a Records File Clerk to support a major law firm's Records & Governance department in Orlando, FL. The role focuses on organizing and maintaining physical and electronic records, ensuring accurate cataloging, and supporting information governance initiatives.

The ideal candidate has 1–3 years of law firm records experience, strong attention to detail, and proficiency with MS Office and iManage. This is a direct-hire, on-site opportunity with comprehensive benefits.

Qualifications

• 1–3 years of experience in a law firm environment (Records Management/Information Governance)
• Experience handling both physical and electronic records
• Proficiency with Microsoft Office (Word, Excel, Outlook)
• Experience using iManage or similar document management systems
• Familiarity with electronically stored information (ESI) and electronic file management processes
• Strong organizational skills; ability to manage multiple priorities and meet deadlines
• Attention to detail and accuracy
• Ability to work independently and in a team
• Strong verbal and written communication
• Professional demeanor with customer service and interpersonal abilities
• Flexible and adaptable to changing priorities and project demands
• Experience with scanners, copiers and standard office equipment

Responsibilities

• Manage organization, retrieval, tracking, and maintenance of physical and electronic records
• Maintain and update records management databases and information governance systems
• Process incoming physical records and ensure accurate cataloging and storage
• Download, save, organize, and maintain electronic files within document management systems
• Assist with matter openings, transfers, file movements, and records-related projects
• Support scanning, indexing, and digitization of physical records
• Prepare external media and coordinate shipping of records as needed
• Assist with archiving, retention, and disposition projects
• Respond promptly to records requests from attorneys, staff, and stakeholders
• Collaborate with Records Coordinators on ongoing initiatives
• Ensure compliance with retention policies and confidentiality requirements
• Provide general administrative support to Records & Governance department

Skills

Microsoft Office Suite

Organization

Communication

Independent worker

Tools

iManage

Document Management Systems

Job description

Overview:

LHH is actively recruiting for a Records File Clerk on behalf of a well-established law firm with an immediate hiring need. This position will play a key role in supporting the firm's Records & Governance department by assisting with records management, data organization, file tracking, and administrative projects. The ideal candidate will have prior law firm experience, strong organizational skills, and the ability to quickly contribute in a busy professional environment. This is an excellent opportunity for someone seeking to leverage their records or information governance experience in a highly collaborative legal setting.

Key Responsibilities:

• Manage the organization, retrieval, tracking, and maintenance of physical and electronic records in accordance with firm policies and procedures.
• Maintain and update records management databases and information governance systems.
• Process incoming physical records and ensure accurate cataloging and storage.
• Download, save, organize, and maintain electronic files and data within document management systems.
• Assist with matter openings, transfers, file movements, and records-related administrative projects.
• Support the scanning, indexing, and digitization of physical records.
• Prepare external media and coordinate shipping of records and files as needed.
• Assist with electronic and physical records archiving, retention, and disposition projects.
• Respond promptly and accurately to records requests from attorneys, staff, and other stakeholders.
• Collaborate with Records Coordinators and department leadership on ongoing initiatives and special projects.
• Ensure compliance with records retention policies, information governance standards, and confidentiality requirements.
• Provide general administrative support to the Records & Governance department as needed.

Qualifications:

• 1-3 years of experience in a law firm environment, preferably within Records Management, Information Governance, or Records & Information Management.
• Experience handling both physical and electronic records in a professional services or legal setting.
• Proficiency with Microsoft Office Suite, including Word, Excel, and Outlook.
• Experience utilizing document management systems such as iManage or similar platforms.
• Familiarity with electronically stored information (ESI) and electronic file management processes.
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
• Exceptional attention to detail and commitment to accuracy.
• Ability to work independently while also contributing effectively within a team environment.
• Strong verbal and written communication skills.
• Professional demeanor with excellent customer service and interpersonal abilities.
• Flexible, dependable, and capable of adapting to changing priorities and project demands.
• Experience working with scanners, copiers, and other standard office equipment.

Details:

• Employment Type: Direct Hire
• Compensation: $45,000-55,000 depending on experience
• Benefits: Comprehensive benefits package including medical, dental, vision, 401(k), and PTO