Legal Admin/ Senior Records Assistant

3i People; Orlando (FL); On-site; USD 55,000 - 70,000; Full time

Job summary

3i People is partnering with a leading AM Law 100 firm in Orlando to recruit a Legal Admin/Senior Records Assistant for the Information Governance Department. You will ensure information is managed, moved, and protected in line with firm policies and regulatory requirements.

The role involves handling physical and electronic records, supporting data lifecycle initiatives such as Matter Mobility, and collaborating with attorneys and staff. Some travel to regional offices is required.

Qualifications

• Highly organized and detail-oriented with strong communication and problem-solving skills.
• Able to learn and use scanning, tracking and records management systems.
• Willingness to travel and support IG initiatives beyond day-to-day tasks.

Responsibilities

• Manage physical and electronic records in accordance with firm policies and IG best practices.
• Process and integrate documents into enterprise systems; support data movement across offices.
• Assist with records retrieval, tracking, audits, and compliance efforts; collaborate with attorneys and staff.
• Participate in system, data, and process improvement projects; periodic travel to regional offices.

Skills

Attention to detail

Organizational skills

Communication

Critical thinking

Problem solving

Education

Bachelor's degree or equivalent experience

Tools

NetDocuments

FileTrail

Job description

Transforming Careers, One Opportunity at a Time

At 3i People, we’re more than recruiters; we're career accelerators. Partnered with cutting-edge tech firms and innovative companies, we connect top-tier talent with their dream jobs. Our mission is to open doors for professionals like you to thriving workplaces where you can leave your mark.

About the Role: Legal Admin/ Senior Records Assistant

Work Arrangement - Onsite

FULL TIME

Overview:

An AM Law 100 firm, is seeking a Legal Admin/ Senior Records Assistant to join our Orlando office as part of our Information Governance Department. You will work closely with attorneys and business professionals across offices to ensure information is managed, moved, and protected in accordance with firm policies, regulatory requirements, and IG best practices.

Responsibilities:

This role supports a wide range of records and information governance functions. You will manage physical and electronic records in accordance with firm policies, process and integrate documents into enterprise systems, and support client data movement across offices as part of Matter Mobility and data lifecycle initiatives. You will assist with records retrieval, tracking, audits, and compliance efforts, partner with attorneys and staff on IG best practices, and participate in system, data, and process improvement projects. Periodic travel to regional offices is required.

Qualifications:

Whether working independently or collaborating across teams and offices, you are highly organized, detail-oriented, and comfortable managing large volumes of information with accuracy and consistency. You bring strong critical-thinking and problem-solving skills, communicate effectively with all levels of staff, and take a proactive, solutions-oriented approach to your work. You are comfortable learning and using technology, including scanning, tracking, and document or records management systems, and have an interest in Information Governance, data management, or legal operations. A willingness to contribute beyond day-to-day tasks and support broader IG initiatives is key to success in this role.

Qualifications:

• Bachelor’s degree or equivalent experience
• Experience in a law firm or professional services environment, as well as familiarity with records or document management systems (such as NetDocuments, FileTrail, or similar platforms), is preferred.
• Ability to manage both physical and electronic records with a high level of accuracy and attention to detail
• Willingness to travel and assist with records handling, including lifting and moving boxes as needed