Senior Purchasing Agent II (Hybrid) - Public Sector

United Trading Group; Salt Lake City (UT); Hybrid; USD 34,000 - 50,000; Full time

Job summary

The Utah State Board of Education (USBE) is seeking a Purchasing Agent II in Salt Lake City to manage procurement of goods and services with a focus on solicitations and contract management. The role emphasizes compliance and customer service in a hybrid work setting.

You will support vendor setup, maintain filing systems, and assist with financial processes while collaborating with a team to ensure efficient purchasing operations.

Qualifications

• Has a positive attitude and can bring energy and enthusiasm to the team.
• Communicates challenging concepts clearly and concisely.
• Understands and applies legal requirements, including code, rule, and policies.
• Has procurement experience with the State or other public entity.
• Has experience with the State's finance system.
• Has professional experience creating or maintaining a physical and electronicfiling system.
• Has exceptional customer service skills and is able to work well under pressure.
• Works well independently as well as part of a team in a hybrid workingenvironment.
• Is willing to learn, take constructive feedback, and adapt to changes andrecommendations.

Responsibilities

• Conducts various types of solicitations and other purchasing processes,including, but not limited to, RFPs, RFSQs, bids, sole sources, small purchases,etc.
• Writes, reviews, and/or negotiates contracts and/or agreements.
• Assists with drafting training materials, policies and procedures, desk manuals, standard operating procedures, etc. Assists with maintaining an internal contract repository.
• Maintains or creates files or record-keeping systems including sorting, labeling,filing, and retrieving documents as requested.
• Maintains tracking sheets for agency procurements.
• Enters information into the State’s finance system to create vendor numbers,update vendor information, create purchase orders, enter contracts, etc.
• Assists other purchasing staff with coordinating purchases for USBE, receiving purchasing requisitions, and reviewing documents for completeness.
• Provides technical assistance on issues relating to the State’s finance system.
• Analyzes, summarizes and/or reviews various purchasing and financial data.
• Reports findings, interprets results and/or makes recommendations.Ensures compliance with applicable federal and/or state laws, regulations, and/oragency rules, standards, and guidelines, etc.
• Assists with training USBE staff regarding purchasing and certain financial procedures.
• Monitors frequency of purchases and recommends possible options to increaseeffectiveness of purchasing power.
• Provides administrative support to purchasing staff and management.
• Completes other duties as assigned.

Skills

Positive attitude

Energetic

Clear communication

Legal requirements knowledge

Public procurement experience

State finance system familiarity

Filing system management

Customer service

Hybrid working adaptability

Willingness to obtain certifications

Tools

State finance system

Job description

The Utah State Board of Education (USBE) is seeking a Purchasing Agent II in Salt Lake City to manage procurement of goods and services with a focus on solicitations and contract management. The role emphasizes compliance and customer service in a hybrid work setting.

You will support vendor setup, maintain filing systems, and assist with financial processes while collaborating with a team to ensure efficient purchasing operations.