Senior Proposal Strategy & Bid Manager

KAI Partners, Inc.; Roseville (CA); Hybrid; USD 85,000 - 120,000; Full time

Job summary

KAI Partners, Inc. is seeking a Proposal Development Specialist/Manager who works with the Business Development team and cross-functional staff to manage the end-to-end proposal lifecycle.

This role coordinates proposal responses, schedules, and compliant content, leveraging inputs from subject matter experts to craft compelling client solicitations. The position supports RFPs, RFIs, and RFQs, develops win themes, and ensures alignment of staffing, pricing, and technical approaches.

Qualifications

• Bachelor’s degree in business, information technology, communications, or a related field required.
• 3+ years of experience in proposal development, bid management, or related roles.
• Experience responding to government solicitations (State or Federal) preferred.
• Experience supporting technology consulting or IT services proposals preferred.
• Experience with proposal management tools, compliance matrices, and proposal workflows.
• 3+ years of experience responding to government solicitations under direct and indirect contracting models.

Responsibilities

• Manage proposal development activities from initial solicitation review through final submission using proposal plans, schedules, and compliance matrices.
• Conduct preliminary proposal reviews, evaluate solicitation criteria, and assess organizational suitability to pursue opportunities.
• Develop and coordinate bid plans, schedules, and response strategies across proposal teams.
• Collaborate with internal teams including sales, technical staff, project managers, security, compliance, finance, legal, recruiting, and external partners to gather inputs.
• Participate in proposal strategy sessions to develop messaging, win themes, differentiators, and executive summaries.

Skills

Strong communication

Organizational skills

Cross-functional collaboration

Attention to detail

Deadline-driven

Independent judgment

Microsoft Office

Google Workspace

Education

Bachelor's degree in business/IT/communications

Tools

Proposal management tools

Compliance matrices

Pricing software

Job description

KAI Partners, Inc. is seeking a Proposal Development Specialist/Manager who works with the Business Development team and cross-functional staff to manage the end-to-end proposal lifecycle.

This role coordinates proposal responses, schedules, and compliant content, leveraging inputs from subject matter experts to craft compelling client solicitations. The position supports RFPs, RFIs, and RFQs, develops win themes, and ensures alignment of staffing, pricing, and technical approaches.