Senior Proposal Specialist

Bartlett Cocke General Contractors; San Antonio (TX); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Medical insurance

Vision insurance

401(k)

Paid paternity leave

Paid maternity leave

Tuition assistance

Disability insurance

Job summary

A construction firm based in San Antonio is seeking a Senior Business Development & Proposal Coordinator to lead proposal efforts. The ideal candidate will have at least 5 years of experience in proposal production and technical writing. This full-time role involves managing multiple proposals while collaborating with diverse teams, making strong organizational skills essential. Benefits include medical and vision insurance, 401(k), and tuition assistance.

Qualifications

• Minimum of 5 years of experience in proposal production, technical writing, or business development coordination.
• Expertise in technical writing and editing, translating complex information into client-centered narratives.
• Experience managing multiple, high-priority proposals under tight deadlines.

Responsibilities

• Manage end-to-end production of proposals, ensuring timely submission.
• Collaborate to tailor content, showcasing the company's strengths.
• Write and edit proposal narratives with clarity and focus.

Skills

Technical writing

Proposal development

Data management

Client communication

Adobe InDesign

Microsoft Office Suite

Education

Bachelor’s degree in Marketing, Communications, English, Journalism, Business, or a related field

Tools

Adobe InDesign

Microsoft Office Suite

CRM systems

Job description

Senior Business Development & Proposal Coordinator

Based full‑time in the San Antonio office, the Senior Business Development & Proposal Coordinator is a key role in Bartlett Cocke General Contractors’ efforts to share the company’s story and secure work. The position requires an experienced professional with expertise in proposal development and technical writing, as well as the organizational skills to manage complex deadlines and the communication skills to coordinate contributions from diverse teams. The coordinator leads the development of persuasive, client‑focused proposals that highlight Bartlett Cocke’s expertise, values, and commitment to Building Better Lives. Proposal deadlines take precedence over all other tasks, and this role is entrusted with managing the process from concept to submission with accuracy, creativity, and professionalism. While regional marketing and business development activities are also part of the scope, proposal production remains the primary focus.

Key Responsibilities

• Manage the end‑to‑end production of proposals, including drafting, editing, formatting, assembling required documents, and ensuring timely submission.
• Collaborate with the Corporate Proposals Manager & Technical Writer and Regional BD Manager to tailor content, ensuring each proposal conveys Bartlett Cocke’s strengths and unique value.
• Coordinate with internal stakeholders and external partners to ensure accuracy, quality, and compliance.
• Write and edit proposal narratives with clarity, persuasion, and client focus.
• Maintain focus on proposal deliverables, adjusting other responsibilities as needed to meet deadlines with excellence.

Regional Marketing and BD Support

• Support regional staff with each stage of the interview process including team coordination and development of presentation materials.
• Capture project milestone content (photos and video) for events such as groundbreakings and topping out ceremonies, ensuring brand consistency.
• Support regional BD events and engagements, including region‑specific collateral development.
• Coordinate professional photography for completed projects to support marketing materials and client presentations.
• Assist in maintaining regional collateral, including one‑pagers, event materials, and branded merchandise audits.
• Update and manage regional staff and project profiles within the company’s CRM.
• Lead the development and submission of regional award entries, coordinating with internal teams as needed.
• Schedule and coordinate professional headshots for regional team members to ensure up‑to‑date marketing assets.

Required Qualifications

• Bachelor’s degree in Marketing, Communications, English, Journalism, Business, or a related field.
• Minimum of 5 years of experience in proposal production, technical writing, or business development coordination within the AEC industry (architecture, engineering, or construction) or in a similar role within an adjacent industry; additional experience preferred.
• Proficiency with Adobe InDesign for proposal production.
• Proficiency in Microsoft Office Suite, with proven ability to manage data and maintain accurate records.
• Expertise in technical writing and editing, with the ability to translate complex information into persuasive, client‑centered narratives.
• Experience managing multiple, high‑priority proposals simultaneously under tight deadlines.
• Proficiency in CRM systems preferred.
• Familiarity with AI applications is a plus for supporting content development.

Ideal Attributes

• Skilled technical writer and proposal coordinator, confident in leading high‑quality proposal efforts from start to finish.
• Exceptionally detail‑oriented and organized, capable of managing multiple deadlines while ensuring accuracy and consistency.
• Strong communicator and coordinator, able to integrate inputs from diverse contributors into cohesive responses.
• Collaborative team player who works effectively across BD, Marketing, and operations.
• Proactive, self‑driven, and resourceful, with a passion for enhancing Bartlett Cocke’s regional presence.
• Client‑focused and professional in all interactions, accurately representing Bartlett Cocke’s values.
• Resilient and adaptable under pressure, maintaining focus and quality even when timelines are compressed.

Seniority Level

Associate

Employment Type

Full‑time

Job Function

Writing/Editing

Industries

Construction, Architecture & Planning, Engineering Services

Benefits

• Medical insurance
• Vision insurance
• 401(k)
• Paid paternity leave
• Paid maternity leave
• Tuition assistance
• Disability insurance