Senior Proposal Coordinator

Haselden Construction; Bozeman (MT); On-site; USD 84,000 - 100,000; Full time

Benefits offered by this job

Medical, Dental and Vision Insurance

Flexible PTO

401K Plan

Team Member Bonus Program

Maternity & Paternity Leave

Job summary

A prominent construction firm in Bozeman, Montana, is seeking a Senior Proposal Coordinator to manage and write strategic proposal content in a dynamic environment. The role demands strong expertise in proposal writing, graphic design, and collaboration with project teams. Ideal candidates will possess a bachelor's degree and have a minimum of six years in the A/E/C industry. The position offers a competitive salary range of $84,000 to $100,000 per year, alongside extensive benefits promoting career growth and personal development.

Qualifications

• Minimum six years of proposal/technical writing in the A/E/C industry strongly preferred.
• Prior experience as a Proposal or Marketing Coordinator managing proposal development.
• Exceptional interviewing and writing abilities with attention to detail.

Responsibilities

• Manage entire proposal schedule and ensure deliverable milestones are met.
• Write succinct, high-quality content within deadlines addressing project and client needs.
• Conduct market sector research to facilitate proposal content.

Skills

Proposal writing

Collaboration

Graphic design

Research skills

Attention to detail

Communication

Education

Bachelor’s degree in appropriate field

Tools

Adobe Suite

Microsoft Office

Bluebeam

Job description

Overview

Senior Proposal Coordinator position at Haselden Construction. Haselden’s vision is to be a great builder and fulfill our customers’ needs completely. The team takes pride in providing a superior level of service, with a work environment that supports career growth, personal development and achieving maximum potential. We offer extensive benefits and a strong core values-driven culture to support staff and client service.

Benefits

• Medical, Dental and Vision Insurance
• Health Savings Account
• Flexible Savings Account
• Basic Life & AD&D
• 401K Plan
• Flexible PTO
• Short- & Long-Term Disability
• Voluntary Life and AD&D
• Voluntary Accident & Critical Illness Insurance
• Employee Assistance Program
• Maternity & Paternity Leave
• Team Member Bonus Program
• FMLA

Summary

Haselden’s Business Development Department consists of professionals actively pursuing new projects and maintaining relationships, with a dedicated team supporting qualifications, proposals and interviews. The Senior Proposal Coordinator writes Haselden’s strategic proposal content, refines written strategy and sales points, researches qualifications and proofs, writes persuasive proposal sections tailored to RFP requirements, edits qualifications to meet project scope and strategy, and proofs technical writing.

The team also promotes Haselden Construction and its affiliates as industry leaders in relevant markets and coordinates with corporate marketing to maintain a consistent message and appearance for Haselden Construction.

Job Responsibilities

• Manage entire proposal schedule and ensure deliverable milestones are met; oversee production from start to finish within tight timeframes across contract delivery methods (CM/GC, Design/Build).
• Create interview materials (slide decks, PowerPoint, boards, leave-behinds, etc.).
• Utilize graphic communication skills to develop proposals, posters, updates, communications, and other content to support business development and marketing objectives.
• Analyze RFQ/P requirements, refine written strategies, and incorporate win themes into RFP/Q responses.
• Proactively develop and execute proposal work plans for project pursuits.
• Write succinct, high-quality content within deadlines addressing project and client needs.
• Identify and adapt relevant existing Haselden content to meet proposal requirements.
• Perform content editing, identify gaps, and work with Division Managers, Business Developers, and Subject Matter Experts to refine content; assist with final proposal quality control.
• Manage CRM/marketing database (Salesforce or similar).
• Prepare marketing materials as needed by the Business Development team.
• Prepare materials for trade shows.
• Manage final photography and archiving for projects.
• Provide market sector research to facilitate development of marketing and proposal content.
• Educate and mentor Project Coordinators on the proposal generation process and demonstrate expected proposal quality through your work.

Job Qualifications

• Bachelor’s degree in graphic design, Marketing, Journalism, Communication, English or applicable technical discipline related to the construction industry.
• Minimum six (6) years of proposal/technical writing in the A/E/C industry strongly preferred; solid understanding of the construction industry.
• Prior experience as a Proposal or Marketing Coordinator managing proposal development (preferably in construction).
• Proficient in Adobe, Microsoft Office products, and Bluebeam; strong knowledge of InDesign, Illustrator, Photoshop, Word, PowerPoint, Excel.
• Strong teamwork and collaboration skills.
• Experience with CRM software, preferably Salesforce or similar.
• Exceptional interviewing and writing abilities with attention to detail.
• Ability to work with subject matter experts and proposal teams to produce technical content that is persuasive, compliant with RFP requirements.
• Strong persuasive writing and editing skills; excellent command of English grammar, spelling, and composition; strong oral communication.
• Ability to multi-task, stay organized, and meet deadlines on multiple proposals.
• Strong interpersonal skills and ability to work with people at all levels.
• Graphic design aptitude for layouts of proposals, brochures, newsletters, booklets, posters, signs, and other printed materials.
• Self-starter with the ability to meet deadlines with minimal supervision.
• Flexibility to modify work hours as required by the proposal process.
• High energy, enthusiasm, tenacity, and creativity.
• Portfolio or examples of past creative work encouraged.

Salary

The salary range for this position is $84,000 to $100,000 per year. Salary to be determined by education, experience, knowledge, skills, abilities, location where job is performed. Haselden does not discriminate in wages based on protected categories.

Equal Opportunity Employer

This employer is committed to providing equal employment opportunities. For further information, please review the Know Your Rights notice from the Department of Labor.