Business Development Coordinator

WGA

Houston (TX)

On-site

USD 50,000 - 70,000

Full time

14 days+

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Benefits offered by this job

Medical insurance

Vision insurance

401(k)

Job summary

A Texas-based consulting firm is seeking a Business Development/Proposal Coordinator in Houston. This role involves supporting marketing efforts, coordinating project proposals, and managing client relationships. The ideal candidate has a bachelor's degree in a related field and 1-3 years of experience, preferably in the AEC industry. Strong communication and organizational skills are essential, along with proficiency in Microsoft Office and Adobe Creative Suite.

Qualifications

1-3 years of experience in business development, marketing or proposal coordination (AEC industry preferred).
Ability to work independently and as part of a team.
Basic knowledge of civil engineering or architecture terminology is preferred.

Responsibilities

Support development, execution, and management of marketing campaigns.
Research and track upcoming projects and client opportunities.
Coordinate client events including meetings and presentations.

Skills

Strong written and verbal communication skills

Microsoft Office Suite

Attention to detail

Organizational skills

Project management using tools

Education

Bachelor’s degree in marketing, Communications, Business or related field

Tools

Microsoft Office Suite

Adobe Creative Suite

InDesign

Job description

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Business Development/Proposal Coordinator

Job Location: Houston
Department: Shared Services
Type: Full Time

Founded in 2007, Ward Getz & Associates LLC (WGA) is a Texas based professional consulting firm that has steadily grown in a competitive market by consistently delivering exceptional quality and service. Our success is rooted in the belief that creative design drives successful projects and that strong collaborative relationships with municipalities, permitting authorities, and local and state agencies lead to tangible results throughout the development process. Our diverse project experience spans industrial, commercial, large mixed‑use developments, hospitality, healthcare, education, municipal infrastructure, and both multifamily and single‑family residential projects. From preliminary feasibility studies to full scale design, we are committed to providing value through innovative and cost‑effective solutions tailored to each project's unique needs. With four established offices across Texas in Houston, The Woodlands, Austin, and San Antonio, and with remote team members located throughout the United States, WGA continues to expand its reach while maintaining a strong local presence.

Responsibilities

We are seeking a highly organized and detail‑oriented Business Development Proposal Coordinator to join our civil engineering team. The Business Development Coordinator will support the firm’s marketing and business development efforts by assisting with the development, execution, and management of marketing campaigns, communications, and promotional materials. This is an exciting opportunity for someone looking to grow their career in marketing within the engineering and construction industry. You will work closely with the marketing and business development teams to help enhance the company’s visibility, brand, and client relationships.

Business Development & Marketing Support

Research and track upcoming projects, bids, and client opportunities within the civil engineering sector (public and private).
Support the preparation of qualification packages, proposals, and presentations (RFPs/RFQs), including production logistics.
Maintain a database of prospects, clients, and projects (CRM system).
Assist in developing and maintaining marketing materials such as brochures, project sheets, resumes, and case studies.
Assist with ensuring brand consistency across client‑facing and internal marketing materials.
Coordinate firm’s presence at industry events, conferences, and professional association meetings.
Coordinate client events including meetings, presentations and appreciation events.

Client Relationship Management

Support leadership in client outreach efforts, including scheduling meetings, preparing talking points, following up on action items, and keeping up with client activity reports to support business development planning.
Help track client feedback and ensure timely communication with stakeholders.
Maintain contact lists and assist in developing client engagement strategies.
Support teaming and subconsultant coordination for pursuits and ongoing projects.
Monitor industry trends, competitor activity, and upcoming infrastructure or development projects.
Prepare reports and briefings for leadership to support strategic decision‑making.

Administrative Support

Coordinate business development calendars, deadlines, and deliverables, including preparing agendas and tracking action items from internal BD meetings.
Ensure timely submissions of proposals and compliance with client requirements.
Ensure accurate data entry and reporting to track pursuits and client interactions.
Assist with internal reporting on business development activities.

Qualifications

Education: Bachelor’s degree in marketing, Communications, Business or related field
Experience:
- 1‑3 years of experience in business development, marketing or proposal coordination (AEC industry preferred)
Technical Skills:
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Adobe Creative Suite
- InDesign
Communication Skills:
- Strong written and verbal communication skills, with the ability to create clear, concise, and persuasive marketing content.
- Attention to detail in all written and visual content.
- Ability to effectively communicate with both technical and non‑technical stakeholders.
Organizational Skills:
- Strong organizational skills with the ability to manage multiple tasks and deadlines in a fast‑paced environment.
- Ability to work independently and as part of a team, showing initiative and problem‑solving skills.
Project Management: Ability to assist in managing marketing projects from inception through execution. Experience using project management tools (e.g., Asana, Trello, or Microsoft Project) is beneficial.
Team Collaboration: Comfortable working in a collaborative, team‑oriented environment with the ability to take directions from senior marketing staff while contributing ideas and creative solutions.
Preferred Skills:
- Basic knowledge of civil engineering or architecture, engineering, and construction (AEC) industry terminology and processes.