Senior Proposal Manager – AEC Pursuits & Strategy

McMillen; Boise (ID); On-site; USD 106,000 - 146,000; Full time

Benefits offered by this job

Full benefits package

Stock ownership opportunity

9 paid holidays

Generous PTO

401(k) with match

Wellness reimbursement

HSA/FSA options

Job summary

McMillen, Inc. designs and builds solutions for water resources, civil infrastructure, and environmental markets. We seek a senior Proposal Manager to lead the full lifecycle of complex proposals, coordinating strategy, content development, and production with business development, operations, and executives.

You will drive compelling, compliant submissions and guide interview materials, while ensuring high quality and on-time delivery across multidisciplinary teams.

Qualifications

• Bachelor's degree in Marketing, Communications, Journalism, English, Business, Public Relations, or related field.
• 8-10+ years of proposal management experience within the AEC industry strongly preferred.
• Experience managing complex engineering proposals from kickoff through final submission.
• Experience supporting water resources, civil engineering, environmental, infrastructure, construction, or related technical disciplines strongly preferred.
• Experience with federal proposal development, including SF330 qualifications.
• Experience supporting Design-Build, Progressive Design-Build, CM/GC, CMAR, or other alternative delivery pursuits preferred.
• Strong working knowledge of Microsoft Office Suite, particularly Word, PowerPoint, Excel, Outlook, and Teams.
• Experience with Cosential/Unanet CRM or similar proposal management software.
• Exceptional writing, editing, proofreading, organization, and project management skills.
• Strong visual design and document layout abilities with excellent attention to detail.
• Ability to think strategically while managing multiple deadlines in a fast-paced environment.
• Experience leveraging AI tools responsibly to improve proposal strategy, efficiency, research, and content development.

Responsibilities

• Lead the development, strategy, coordination, production, and delivery of high-quality proposals, qualifications packages, presentations, interview materials, and other pursuit-related marketing collateral.
• Manage multiple concurrent pursuits while maintaining schedules, deadlines, compliance requirements, and production quality.
• Facilitate kickoff meetings, establish proposal schedules, assign responsibilities, and drive accountability throughout the pursuit lifecycle.
• Collaborate closely with business development, operations, technical staff, communications, and executive leadership to develop winning strategies and compelling messaging.
• Ensure proposal compliance with client requirements, RFQs, RFPs, SOQs, and procurement regulations.
• Coordinate content collection from internal teams, teaming partners, and subcontractors.
• Edit, proofread, and format technical content for clarity, consistency, accuracy, and readability.
• Develop visually compelling proposal layouts and PowerPoint presentations with a strong emphasis on graphic communication and brand consistency.
• Support interview preparation by coordinating presentation development, coaching sessions, rehearsal logistics, and production of presentation materials.
• Maintain proposal assets including resumes, project descriptions, photography, and pursuit content within Cosential (Unanet CRM).
• Identify opportunities to improve proposal workflows through technology, AI-assisted strategy, automation, and continuous process improvement.
• Build collaborative relationships across departments while contributing to a positive, high-performing marketing team.

Skills

Proposal management

Project management

Communication skills

Team collaboration

Attention to detail

Strategic thinking

AI tools

Education

Bachelor's degree in Marketing/Communications/English

Tools

Cosential/Unanet CRM

Microsoft Office Suite

PowerPoint

Word

Excel

Job description

McMillen, Inc. designs and builds solutions for water resources, civil infrastructure, and environmental markets. We seek a senior Proposal Manager to lead the full lifecycle of complex proposals, coordinating strategy, content development, and production with business development, operations, and executives.

You will drive compelling, compliant submissions and guide interview materials, while ensuring high quality and on-time delivery across multidisciplinary teams.