Senior Proposal Coordinator

Tetra Tech; Houston (TX); Remote; USD 80,000 - 100,000; Full time

Job summary

Tetra Tech is seeking a Senior Proposal Coordinator to support our Disaster Recovery Unit’s development of compliant, high-quality proposals, while integrating AI, automation, and standardized workflows into the proposal lifecycle.

You will lead complex proposals from kickoff through final submission, coordinating across technical and business development teams to ensure compelling, compliant content and strong win themes.

Qualifications

• High school diploma or equivalent.
• 5+ years in proposal management in professional services or related industry.
• Experience using generative AI tools for writing or research.
• Proven success leading large, complex proposals with aggressive schedules.
• Excellent writing, editing, and communication skills.
• Understanding of proposal strategy and client evaluation processes.
• Experience creating proposal graphics using Adobe Creative Suite.
• Advanced proficiency with MS Office and Adobe.

Responsibilities

• Lead complex proposals from kickoff through final submission with cross-functional teams.
• Manage multiple concurrent proposals across diverse practice areas.
• Develop schedules, outlines, compliance matrices, and production plans; run kickoff and color-team reviews.
• Collaborate with Practice Managers, SMEs, and BD leads on winning themes and messaging.
• Use AI tools and automation to analyze solicitations, identify requirements, risks, and clarifications.
• Review AI-generated content for compliance and quality against sources and standards.
• Create proposal graphics, diagrams, and visuals enhancing readability.
• Lead QA, production, and delivery; mentor junior staff on best practices.

Skills

Proposal management

Writing & editing

AI prompting

Project coordination

Quality assurance

Education

High school diploma or equivalent

Bachelor's degree preferred

Tools

Adobe Creative Suite

Microsoft Office

AI/automation tools

Job description

The Opportunity

Tetra Tech is seeking a Senior Proposal Coordinator to support our Disaster Recovery Unit’s development of compliant, responsive, and high-quality proposals, while helping integrate artificial intelligence (AI), automation, and standardized workflows into the proposals. The role combines traditional proposal coordination, writing, editing, and quality control responsibilities with responsibility for effectively using and managing approved AI tools throughout the proposal lifecycle.

Why Tetra Tech

At Tetra Tech, we are Leading with Science to solve the world’s most complex challenges. Our industry-leading experts in engineering and consulting are committed to driving positive change in communities around the world. For over 50 years, we have been at the forefront of innovation and sustainability. Today we stand as a market leader, offering cutting-edge solutions in water, environment, energy, and international development. Our work has improved more than 625 million lives around the world.

Your Impact

Join Tetra Tech to make a real difference. Our work leverages cutting-edge technologies, advanced analytics, and the expertise of world-class scientists and engineers to create meaningful change around the world.

Discover your full potential - join us to advance your career while leaving a lasting legacy.

Position Summary

The Senior Proposal Coordinator is responsible for transforming technical concepts into compelling, client-focused proposals that clearly communicate Tetra Tech's value and differentiate the firm in highly competitive procurements. Success in this role requires exceptional proposal management skills, knowledge and application of AI tools, creativity, strategic thinking, and the ability to quickly understand diverse technical disciplines across multiple practice areas.

Essential Job Functions

• Lead the development of complex proposals from kickoff through final submission, collaborating with technical, operational, business development, and multidisciplinary teams to deliver compliant, competitive, and client-focused proposals.
• Manage multiple concurrent proposal efforts across diverse practice areas, rapidly developing an understanding of technical scope, client priorities, competitive landscape, evaluation criteria, and proposal requirements.
• Develop and manage proposal schedules, outlines, compliance matrices, production plans, milestones, and deliverables; lead kickoff meetings, strategy sessions, color team reviews, and recurring proposal status meetings to maintain team alignment and accountability.
• Partner with Practice Managers, Project Managers, Subject Matter Experts, and Business Development Leads to develop technical approaches, win themes, differentiators, executive summaries, and client-focused messaging that strengthen proposal competitiveness.
• Use approved AI tools and automation to analyze and summarize solicitations, identify requirements, evaluation criteria, risks, and clarification needs, and streamline proposal activities including content organization, drafting, editing, quality control, and review preparation.
• Develop effective AI prompts using appropriate source materials, context, constraints, and instructions; independently review and validate AI-generated content against solicitation requirements, source documents, SME input, corporate information, and established proposal standards.
• Serve as a strategic thought partner throughout proposal development by challenging assumptions, identifying gaps, refining technical approaches, and transforming complex technical information into clear, persuasive narratives tailored to client objectives and evaluator expectations.
• Develop proposal graphics, infographics, process diagrams, timelines, organizational charts, and other visual communications that enhance technical content, improve readability, and maintain corporate brand standards.
• Lead comprehensive quality assurance, final production, and delivery activities, maintaining accountability for proposal compliance, technical accuracy, consistency, readability, tone, formatting, responsiveness, and overall quality, including proposals developed with AI assistance.
• Lead oral presentations, interview materials, proposal revisions, and other client-facing pursuit deliverables; continuously improve proposal processes, tools, templates, and knowledge resources while mentoring junior staff and sharing proposal management best practices.

Required Qualifications

• High school diploma or equivalent required.
• Minimum five (5) years of progressively responsible experience in proposal management, marketing, business development, or pursuit management within a professional services, consulting, environmental, or related industry.
• Demonstrated ability to use generative AI tools effectively in a professional environment, preferably for writing, research, document analysis, proposal development, or similar knowledge work.
• Demonstrated success leading large, complex, and highly competitive proposal efforts with aggressive schedules.
• Exceptional writing, editing, and communication skills with the ability to synthesize information from multiple technical contributors into persuasive, cohesive proposal content.
• Strong understanding of proposal strategy, client evaluation processes, competitive positioning, and persuasive business writing.
• Strong writing, editing, organization, and critical-thinking skills with the judgment necessary to determine when AI can accelerate work and when human review or SME input is required.
• Strong attention to detail and ability to manage multiple deadlines and contributors in a fast-paced proposal environment.
• Experience developing proposal graphics, process diagrams, infographics, presentations, or other visual communications using Adobe Creative Suite and Microsoft Office applications.
• Advanced proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams, Project) and Adobe Creative Suite.

Preferred Qualifications

• Bachelor's degree in Marketing, Communications, Business, English, Journalism, Graphic Design, or a related field.
• APMP Foundation, Practitioner, or Professional Certification.
• Experience supporting state and local government, federal, or public-sector consulting procurements.
• Experience supporting multiple technical practice areas within an engineering, consulting, or professional services organization.
• Advanced graphic design, information design, or visual storytelling experience.
• Experience mentoring proposal professionals and leading proposal process improvements.

Physical Requirements

• Must be able to sit for extended periods of time.
• Operating a computer, headset, and keyboard.
• A professional work environment that is clear of distractions.

Work Environment / Environmental Factors

This is a full-time remote position within the United States. The work environment may change based on project and operational needs.

Compensation

The salary range for this position is $80-100,000 (depending on experience). The base salary range represents the low and high end of the compensation scale for this role. Actual salaries will be determined based on location, experience, responsibilities, and qualifications.

Additional Information

• Employment Type: Full-time
• Work Schedule: Monday-Friday, 8AM-5PM (no expected overtime)
• Travel Requirements: 5%-10%
• Work Location: Remote (within the US)

Life At Tetra Tech

• Comprehensive and market-competitive benefits.
• Merit-based financial rewards.
• Flexibility and company-wide commitment to work/life balance.
• Collaborative team atmosphere that values the contributions of all employees.
• Learning and development opportunities for ongoing professional growth.

About Tetra Tech

Tetra Tech is the leader in water, environment, and sustainable infrastructure, providing high-end consulting and engineering services for projects worldwide. With 30,000 employees working together, Tetra Tech provides clear solutions to complex problems by Leading with Science® to address the entire water cycle, protect and restore the environment, design sustainable and resilient infrastructure, and support the clean energy transition.

Equal Opportunity Employer

Tetra Tech is proud to be an Equal Opportunity Employer. All qualified candidates will be considered without regard to race, color, religion, national origin, age, disability, sex, marital or familial status, status as a protected veteran, or any other characteristic protected by law. Tetra Tech is a VEVRAA federal contractor, and we request priority referral of veterans.

Additional Information

• Organization: 105 TDR