Senior Project Scheduler

Ibility; Washington (District of Columbia); On-site; USD 90,000 - 150,000; Full time

Benefits offered by this job

Health Plan

Dental Plan

Vision Plan

Disability Insurance

Life Insurance

AD&D

Health Savings Account

Unlimited PTO

11 Federal Holidays Off

401k

Job summary

Ibility is seeking a Senior Project Scheduler to partner with technical experts and project leaders. You will design and maintain the Program’s Schedule Management Plan and Integrated Master Schedule, coordinating with VA PMO and other stakeholders to ensure on-time delivery of CCN NG and VFMP efforts.

The role emphasizes agile cadence and seamless IMS integration. The ideal candidate will have a bachelor’s degree and at least 3 years of IT/healthcare scheduling experience, strong MS Project

Qualifications

• Bachelor's degree in Business Administration, Public Health, Data Analytics, or a related field.
• 3+ years in project scheduling for large IT or healthcare programs.
• Expertise in MS Project for schedule development and maintenance.
• Experience integrating schedules into IMS and supporting Agile cadence.
• Proven work with an Integrated Master Schedule (IMS).
• Knowledge of agile and waterfall methodologies.

Responsibilities

• Create updated, current project schedules and update weekly.
• Validate MS Project schedules with VA Program Manager and stakeholders weekly.
• Coordinate tasks for IMS and CCN NG VFMP modernization efforts.
• Develop macros for MS Project to streamline processes.
• Document dependencies and coordinate IMS updates.
• Identify and mitigate high-risk milestones and blockers.
• Consolidate weekly schedule updates into a management report.
• Lead monthly status meetings with VA PMO leadership.

Skills

MS Project

IMS integration

Agile cadence

Waterfall

Schedule development

Stakeholder coordination

Education

Bachelor's degree in related field

Job description

Founded in early 2021, Ibility is a Service-Disabled Veteran-Owned Small Business and a Woman-Owned Small Business, headquartered in Gaithersburg, MD. Ibility is a small but mighty company that is positioned for rapid growth. Simply put, we help government leaders to achieve their mission by designing creative products and programs that delight their customers and make their employees more efficient - building trust and improving overall satisfaction. We use human-centered design principles in every engagement because we believe the end-user is critical to the long-term success of any solution. Our team is fun, passionate, bold, and creative. We live our mission every day – to inspire people, create cool stuff, and make a lasting impact on the world!

Position Overview:

The Senior Project Scheduler will be responsible for working closely with technical experts, project leads and project managers in designing, developing, and managing the Program’s Schedule Management Plan (SMP) and Integrated Master Schedule (IMS). The Senior Project Scheduler will provide project schedule development/maintenance for multiple CCN NG systems related efforts, VFMP efforts, and associated EDI efforts. The scheduler will regularly interact with all project stakeholders including the customer regarding schedule status and schedule metrics. The Senior Project Scheduler will also regularly coordinate with customer, contracts, Project Management Office, and Senior Management teams to set up and review proper inter-dependencies processes, and informs Senior Management and the scheduling team, and produces enterprise-level reports. The ideal candidate should have subject matter knowledge of project schedule development and maintenance, the Agile cadence for development, testing and release, and expertise in coordinating between project stakeholder resources to identify and capture these tasks.

Key Responsibilities:

• Create updated, current project schedules and update and maintain them on a weekly basis.
• Validate MS Project schedules against current commitments and resource availability via coordinating with the aligned Department of Veteran Affairs (VA) Program Manager (PM) for the project and other stakeholders once a week.
• Identify schedule tasks to be integrated and communicated with larger Integrated Master Schedules (IMS) for CCN NG technical readiness and VFMP modernization efforts, and coordinate providing these tasks and updates to the schedulers maintaining those IMS.
• Develop macros for MS Project to streamline scheduling processes and reduce error.
• Identify and document dependencies between project schedules; update individual project schedules and coordinate update to impacted IMS for CCN NG or VFMP Modernization accordingly.
• Recommend mitigation strategies for high-risk milestones.
• Consolidate updates from weekly project schedule update activity and provide into a structured weekly report artifact for VA PMO leadership.
• Provide monthly status meeting with VA PMO leadership on successes, challenges, blockers and recommended resolutions related to project schedules creation and maintenance.

Required Qualifications:

• Bachelor's degree in Business Administration, Public Health, Data Analytics, or a related field.
• Minimum 3 years of experience in project scheduling for large-scale IT or healthcare programs
• Expertise in MS Project for schedule development and maintenance.
• Experience integrating schedules into IMS and supporting Agile cadence.
• Proven work experience with an Integrated Master Schedule (IMS).
• Knowledge of both agile and waterfall methodologies.

Preferred Qualifications:

• Bachelor's degree in Business Administration, Public Health, Data Analytics, or a related field.
• Over 4 years of experience in project scheduling for large-scale IT or healthcare programs.
• Previous experience working with federal clients like the Department of Veteran Affairs (VA), Defense Health Agency (DHA), Center for Medicare and Medicaid Services (CMS), or others.
• Familiarity with VA or federal program scheduling standards preferred.
• Experience working in a large healthcare organization such as a hospital, health system, or health insurance company.

Benefits:

• Health, Dental, and Vision Plans
• Short Term Disability / Long Term Disability / Life Insurance / Accidental Death and Dismemberment
• Health Savings Account
• Unlimited Paid Time Off
• 11 Federal Holidays Off
• 401k

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