Senior Project Scheduler

Ibility LLC; Washington (District of Columbia); On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

Health coverage

Dental coverage

Vision coverage

Disability insurance

Life insurance

Health savings account

Unlimited PTO

Federal holidays off

401k

Job summary

Ibility LLC in Gaithersburg, MD, is seeking a Senior Project Scheduler to design, develop, and manage the Program’s Schedule Management Plan and Integrated Master Schedule for CCN NG, VFMP, and EDI efforts. You will coordinate with VA PMO, contracts, and senior management to align inter-dependencies and deliver enterprise-level reports.

The ideal candidate has MS Project expertise, IMS experience, and familiarity with Agile and waterfall methods.

Qualifications

• Minimum 3 years of experience in project scheduling for large-scale IT or healthcare programs.
• Experience developing and maintaining schedules in MS Project.
• Experience integrating schedules into IMS and supporting Agile cadence.
• Ability to obtain a Public Trust Clearance.

Responsibilities

• Create updated, current project schedules on a weekly basis.
• Validate MS Project schedules with VA PMO and stakeholders.
• Coordinate tasks for IMS integration and IMS updates.
• Develop MS Project macros to streamline processes and reduce errors.
• Document dependencies and mentor schedulers on IMS updates.
• Propose mitigation strategies for high-risk milestones.
• Produce weekly VA PMO leadership reports.
• Lead monthly status meetings with VA PMO leadership.

Skills

MS Project

MS Excel

PowerPoint

Visio

SharePoint

Education

Bachelor's degree in Business Administration/Public Health/Data Analytics/related field

Master's degree (preferred)

Tools

MS Office Suite

Job description

Founded in early 2021, Ibility is a Service-Disabled Veteran-Owned Small Business and a Woman-Owned Small Business, headquartered in Gaithersburg, MD. Ibility is a small but mighty company that is positioned for rapid growth. Simply put, we help government leaders to achieve their mission by designing creative products and programs that delight their customers and make their employees more efficient - building trust and improving overall satisfaction. We use human-centered design principles in every engagement because we believe the end-user is critical to the long-term success of any solution. Our team is fun, passionate, bold, and creative. We live our mission every day - to inspire people, create cool stuff, and make a lasting impact on the world!

Position Overview

The Senior Project Scheduler will be responsible for working closely with technical experts, project leads and project managers in designing, developing, and managing the Program’s Schedule Management Plan (SMP) and Integrated Master Schedule (IMS). The Senior Project Scheduler will provide project schedule development/maintenance for multiple CCN NG systems related efforts, VFMP efforts, and associated EDI efforts. The scheduler will regularly interact with all project stakeholders including the customer regarding schedule status and schedule metrics. The Senior Project Scheduler will also regularly coordinate with customer, contracts, Project Management Office, and Senior Management teams to set up and review proper inter-dependencies processes, and informs Senior Management and the scheduling team, and produces enterprise-level reports. The ideal candidate should have subject matter knowledge of project schedule development and maintenance, the Agile cadence for development, testing and release, and expertise in coordinating between project stakeholder resources to identify and capture these tasks.

Key Responsibilities

• Create updated, current project schedules and update and maintain them on a weekly basis.
• Validate MS Project schedules against current commitments and resource availability via coordinating with the aligned Department of Veteran Affairs (VA) Program Manager (PM) for the project and other stakeholders once a week
• Identify schedule tasks to be integrated and communicated with larger Integrated Master Schedules (IMS) for CCN NG technical readiness and VFMP modernization efforts, and coordinate providing these tasks and updates to the schedulers maintaining those IMS.
• Develop macros for MS Project to streamline scheduling processes and reduce error
• Identify and document dependencies between project schedules; update individual project schedules and coordinate update to impacted IMS for CCN NG or VFMP Modernization accordingly.
• Recommend mitigation strategies for high-risk milestones.
• Consolidate updates from weekly project schedule update activity and provide into a structured weekly report artifact for VA PMO leadership.
• Provide monthly status meeting with VA PMO leadership on successes, challenges, blockers and recommended resolutions related to project schedules creation and maintenance

Required Qualifications

• Bachelor's degree in Business Administration, Public Health, Data Analytics, or a related field.
• Minimum 3 years of experience in project scheduling for large-scale IT or healthcare programs
• Expertise in MS Project for schedule development and maintenance.
• Experience integrating schedules into IMS and supporting Agile cadence.
• Proven work experience with an Integrated Master Schedule (IMS)
• Knowledge of both agile and waterfall methodologies
• Ability to obtain a Public Trust Clearance.
• Strong analytical, problem-solving, facilitation, and communication skills, including written, verbal, and interpersonal, with the ability to explain technical concepts to a variety of audiences.
• Flexibility and the ability to react to rapidly changing requirements.
• Ability to work in a fast-paced and collaborative environment.
• Proficient in MS Office Applications: Word, Excel, PowerPoint, Project, Visio, SharePoint, etc.

Preferred Qualifications

• Master's degree in Business Administration, Public Health, Data Analytics, or a related field.
• Over 4 years of experience in project scheduling for large-scale IT or healthcare programs
• Previous experience working with federal clients like the Department of Veteran Affairs (VA), Defense Health Agency (DHA), Center for Medicare and Medicaid Services (CMS), or others.
• Familiarity with VA or federal program scheduling standards preferred.
• Experience working in a large healthcare organization such as a hospital, health system, or health insurance company

Benefits

• Health, Dental, and Vision Plans
• Short Term Disability / Long Term Disability / Life Insurance / Accidental Death and Dismemberment
• Health Savings Account
• Unlimited Paid Time Off
• 11 Federal Holidays Off
• 401k

We are committed to diversity, inclusion, and accessibility. We are an Equal Opportunity Employer in all aspects of employment and do not discriminate for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state or local protected class.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.