Senior Project Manager, Tenant Improvements

Douglas Emmett; Santa Monica (CA); On-site; USD 90,000 - 130,000; Full time

Job summary

Douglas Emmett is seeking an experienced Construction Project Manager to lead tenant improvement and high-rise office projects in Santa Monica. You will kick off new projects, coordinate with managers, tenants, superintendents and architects, and manage subcontractor buyouts, submittals and change orders.

Strong scheduling and cost management skills are essential. Responsibilities include maintaining logs, communicating plan changes, and ensuring on-time project completion.

Qualifications

• 4 year Construction Management degree or equivalent (preferred).
• 5+ years of tenant improvement interior construction; high rise office experience preferred.
• Proficient in project scheduling and scheduling software.
• Experienced in job costing and use of standard industry software.
• Strong design-build coordination across MEP trades.

Responsibilities

• Kick off new projects, coordinate schedules, and initiate meetings with managers, tenants, superintendents, and architects.
• Perform project buy outs with subcontractors, negotiate contracts, review submittals and shop drawings.
• Plan changes and communicate scope/schedule updates to all stakeholders and maintain logs.
• Establish pricing changes, assemble data for cost changes to tenants and managers.
• Process and distribute change orders to all relevant parties.
• Oversee submittal distribution and related communications.
• Maintain daily operations communication with superintendents and monitor project progress.
• Interface with architects, tenants, managers and contractors to sustain client relations.
• Manage cash flow by tracking costs for workforce hours and miscellaneous items.
• Lead construction meetings, record minutes, and coordinate project information.
• Visit job sites to monitor status and troubleshoot as needed.
• Coordinate close-out activities, punch list completion and final file handoffs.

Job description

· Kick off- Take new projects, distribute authorization to proceed to subcontractors, coordinate/initiate project schedule, set up meetings between managers, tenants, superintendents, and architects, and conduct meetings

· Subcontractor- Perform project buy outs with subcontractors, negotiate contracts, verify lead time items/submittals, request, receive and review shop drawings, submittals, and submit to architect

· Plan changes- Oversee, distribute and communicate all plan/construction changes to subcontractors, including schedule changes to managers, tenants, and maintain log

· Estimates- Establish pricing changes/increases, gather, and organize necessary information to produce cost changes to the tenant/managers

· Change Orders- Process and distribute change orders to appropriate parties within the corporate office, tenants, and managers if needed

· Submittals- Oversee submittal distribution and communication

· Communication- Communicate with superintendents regarding the day-to-day operations and monitor projects until completion, subcontractor compliance issues, supplier delays, and project engineer.Document/distribution maintenance of incoming/outgoing information to correct destination. Create, manage, RFI process and logs

· Public Relations- Interface with architects, tenants, managers, and subcontractors maintain clear communication. Sustain communication with existing clients through maintenance and marketing

· Cash flow- Manage general conditions, tracking costs for work force hours and miscellaneous items on each project

· Meetings- Conduct construction meetings, keep accurate minutes and monitor for accurate data entry. Attend corporate Project Manager meetings and communicate information with EVP

· Job site- Visit job site to keep familiarized with project status, troubleshoot as necessary

· Close Out- Responsible to coordinate and follow up with superintendents on closing jobs, overseeing punch list final sign off, collection/distribution of job files to PE

The minimum requirements and competencies are as follows:

• 4 year Construction Management degree or equivalent (preferred)
• 5 + years of tenant improvement interior construction. High Rise office preferred.
• Project scheduling abilities, and scheduling software fluency.
• Job Costing understanding, proficiency and fluent with industry standard software programs.
• Design Build coordination of Mechanical Electrical Plumbing Fire and Life Safety trades.
• Managing of Client expectations, Property Management, Leasing Agents, and Design Professionals, while maintaining customer service satisfaction.
• Managing successfully a high number of projects simultaneously.
• Must be able to commit to a 5 days/week in office position in Santa Monica.