Senior Project Manager, Events

Ursus; Pleasanton (CA); Hybrid; USD 120,000 - 135,000; Full time

Job summary

A leading company is seeking a Senior Project Manager, Events, located in Pleasanton, CA, with a hybrid work arrangement. The successful candidate will manage all aspects of event planning and execution, ensuring a high-quality experience for clients. This position requires 7+ years of project management experience, strong communication skills, and proficiency in various project management tools.

Qualifications

• 7+ years project management experience required.
• Experience managing cross-functional and virtual teams.
• Outstanding organizational and communication skills.

Responsibilities

• Manage and coordinate corporate and executive events.
• Develop project plans and schedules for event execution.
• Facilitate status meetings and track project progress.

Skills

Project management experience

Event marketing

Communication skills

Organizational skills

Problem-solving

Education

Bachelor's degree

Tools

Workfront

Google docs

Smartsheet

MS Project

Job description

JOB TITLE: Senior Project Manager, Events
LOCATION: Pleasanton, CA (50% remote)
DURATION: 10 months
RATE RANGE: $60-$65/hr

**TOP 3 SKILLS:**

7+ years project management experience

Experience in event marketing for both in person and virtual events

Proficient in project management tools

POSITION SUMMARY:

About the Team
This group is the driving force behind our marketing projects, programs, campaigns, events and digital experiences. Our mission is to introduce and maintain a consistent approach to carrying out projects as well as look for opportunities to streamline process and scale. Our team oversees the cross-functional planning, scoping, and execution of marketing projects to ensure support of best practices, standards, methodologies and tools. Are you looking for a highly collaborative team and love to solve day-to-day challenges with a lot of moving pieces? If so, this might be for you!

About the Role
The Senior Project Manager, Events plays a key role in the organization, coordination, and management of our client’s corporate, executive, industry events and trade shows as well as internal events as needed. Demonstrating their keen understanding of business to business marketing, this person will drive, facilitate, and lead our events from planning through execution, ensuring all activities and results are met and synchronized to deliver a high-quality event experience in a successful and timely way.

RESPONSIBILITIES:

• Partner with the global event marketing team and other functional leads to define, document, and communicate event scope with all key partners.
• Build project plans and schedules to support the successful execution of our events including planning, website development, announcements, registration, virtual event platform needs, onsite coordination (booth fixtures, video, swag, handouts, posters, directional signage, etc.), among others. Ensure all deliverables align with project scope and goals.
• Coordinate, facilitate, and drive status meetings. Complete meeting agendas, highlight key landmarks, drive issue resolution, and keep track of next steps. Summarize and communicate meeting outcomes to all event partners.
• Track key dates, run task/project/program/event dependencies, facilitate creative and approvals, and proactively communicate issues.
• Conduct offline meetings with cross-functional marketing teams (creative, digital, web production, QA, localization, social, demand, customer marketing, product marketing, regional teams, etc.) to ensure priorities are known, issues are resolved, and efforts are coordinated.
• Maintain communication with all project/event partners to ensure inter-departmental alignment, optimization of resources, smooth handoffs, and project/program/event consistency and quality.
• Assign creative and production resources through project management tool. Lead and supervise progress, handoffs, and status.
• Audit projects/events once completed, conduct debrief meetings, outline improvements, and implement process changes in collaboration with the event marketing team.

QUALIFICATIONS:

Basic Qualifications

• 7+ years project management experience.
• Bachelor’s degree required.
• Shown experience working with cross-functional teams and running virtual teams.
• Outstanding organizational, communication, and interpersonal skills (verbal and written).
• Strong ability to analyze issues, tackle problems, and improve processes.
• Proficient in project management tools (e.g., Workfront, Google docs, Smartsheet, MS Project, etc.).

Other Qualifications

• Understanding of SaaS and/or enterprise software marketing a plus.
• Enthusiastic, standout colleague who thrives in a fast-paced environment.
• Understanding of design concepts, file types, and execution requirements.
• Experience and interest in event management is a plus.
• PMP certification is a plus.
• AI usage to increase project management efficiency is a plus.
• Agency experience is a plus.

IND123