Senior Project Manager

Retro Insulation; Virginia Beach (VA); On-site; USD 90,000 - 120,000; Full time

Job summary

Retro Insulation, a leading insulation contractor serving Virginia, Maryland, and North Carolina, is seeking a Senior Project Manager. You will oversee projects from planning through closeout, manage customer relationships, and ensure scope, schedule, and budget compliance.

You’ll coordinate with field leaders, subcontractors, and support staff, directing submittals, billing, and change orders while mentoring other project managers.

Qualifications

• 5+ years of project management in commercial construction or related environments.
• Experience reviewing contracts, change orders, RFIs, submittals, and billing.
• Ability to forecast cost, revenue, and margins and manage documentation.
• Experience coordinating with customers, field leadership, subcontractors, and vendors.
• Strong organizational skills and ability to mentor junior staff.

Responsibilities

• Manage projects from planning through closeout within scope, schedule, and budget.
• Maintain customer relationships and coordinate with stakeholders on scope and payment terms.
• Review contracts with Regional Director and confirm schedule, payment, and retainage terms.
• Coordinate scope and schedule with customers, field leadership, and subcontractors.
• Select and manage subcontractors and ensure paperwork is received.
• Oversee submittals, work plans, punch lists, and final billing.
• Provide regular project updates and monitor cost, schedule, and scope impacts.
• Plan manpower, materials, equipment, and sequencing; monitor productivity vs. budget.
• Document changes, risk, and communications to protect financial interests.
• Mentor and oversee assigned Project Managers.

Skills

Project management

Contract administration

Budgeting & forecasting

Change orders tracking

RFIs & submittals

subcontractor management

Leadership & mentoring

Documentation & records

Client relationships

Microsoft Office

Tools

Microsoft Office

Project management software

Job description

Retro Insulation provides solutions to all segments of the commercial and industrial insulation industry including, but not limited to plumbing systems, mechanical systems, refrigeration systems, and various types of equipment. We are known throughout the Virginia, Maryland, and North Carolina regions as one of the most professional, reliable, and affordable insulation service providers.

Position Description:

The Senior Project Manager manages projects from planning through completion, ensuring work is completed within scope, schedule, and budget. Responsible for customer relationships, project coordination, financial forecasting, billing, contract administration, and closeout. This position may also supervise and mentor other Project Managers.

Primary Responsibilities:

• Maintain customer relationships and manage projects in accordance with Retro’s contract administration policy.
• Review contracts with the Regional Director to confirm scope, schedule requirements, and appropriate payment and retainage terms.
• Coordinate project scope and schedule with customers, field leadership, subcontractors, and internal support staff.
• Select and manage subcontractors, working with the Branch Administrator to ensure all required subcontractor paperwork is received.
• Work with the Project Manager Assistant to ensure required submittals and work plans are submitted.
• Plan and drive punch list completion, final billing, retainage collection, and closeout in coordination with Project Manager Assistant.
• Provide regular project updates to customers identifying upcoming work, coordination needs, outstanding decisions, and issues affecting scope, cost, or schedule.
• Work with field leadership to plan manpower, materials, equipment, and work sequencing; monitor labor performance against budget and address productivity issues early
• Conduct after-action reviews of selected projects with the Regional Director.
• Safeguard the company’s reputation and maintain brand quality at the project level.
• Maintain a forward-looking view of project financial performance, including costs, revenue, margin, and cost-to-complete projections, to accurately forecast where each project is expected to finish.
• Develop and maintain billing projections based on project progress, schedule, approved changes, and anticipated work to provide visibility into upcoming billings.
• Proactively identify and address cost overruns, margin erosion, unbilled work, scope changes, and other financial risks before they negatively impact project performance.
• Create schedules of values and work with the Project Manager Assistant to ensure timely invoices.
• Approved project expenditures below $1,000 in accordance with company policy.
• Maintain current project records in the company’s designated system, including key correspondence, RFIs, directives, changes, and supporting documentation.
• Ensure delays, schedule impacts, extra work, changes in scope, and customer-directed work are thoroughly documented and communicated to the appropriate customer and other relevant project stakeholders in accordance with contractual requirements.
• Manage orders change from identification through pricing, submission, negotiation, and approval, tracking outstanding items through resolution.
• Maintain clear and timely documentation of change orders, contractual issues, project impacts, and key customer communications to protect the company’s financial and contractual interests.
• Provide oversight and mentoring to assigned Project Managers.

Qualifications:

• 5+ years of project management experience in commercial construction, mechanical insulation, specialty contracting, or a related construction environment.
• Demonstrated experience managing projects from contract review and preconstruction through execution, billing, punch list, and final closeout.
• Strong understanding of construction contracts, change orders, RFIs, submittals, schedules of values, billing, retainage, and project documentation.
• Proven ability to manage project financial performance, including cost forecasting, revenue and margin projections, cost-to-complete analysis, billing projections, and identification of financial risks.
• Experience monitoring labor productivity, manpower requirements, material needs, equipment, project sequencing, and performance against budget.
• Ability to identify, document, price, negotiate, and track changes in scope, extra work, delays, schedule impacts, and change orders through resolution.
• Strong organizational and documentation skills with the ability to maintain accurate project records and protect the company's contractual and financial interests.
• Demonstrated ability to coordinate effectively with customers, field leadership, subcontractors, vendors, and internal project support teams.
• Strong customer relationships, communication, negotiation, and problem-solving skills, with the ability to address project issues proactively.
• Experience selecting, coordinating, and managing subcontractors while ensuring contractual and administrative requirements are satisfied.
• Demonstrated leadership capabilities with experience providing oversight, guidance, and mentoring to Project Managers and project team members.
• Proficiency with project management, construction management, and Microsoft Office applications; ability to quickly learn company specific projects, and financial systems.