Senior Project Manager

OPL Omnicom Production LLC; United States; Hybrid; USD 85,000 - 90,000; Full time

Job summary

Omnicom Production seeks a Senior Project Manager to lead complex, high-visibility projects from planning through delivery in a fast-paced, cross-functional environment. You will own timelines, dependencies, budget considerations, and risk management while guiding project teams and maintaining alignment across stakeholders.

You will coordinate with multiple departments and agency partners, build governance structures, and ensure clear status reporting and escalation where needed.

Qualifications

• Experience leading complex, cross-functional projects.
• Ability to provide senior-level guidance to project teams.
• Proven stakeholder management and communication skills.
• Familiarity with project management tools like Jira, Confluence, Smartsheets, and WorkFront.

Responsibilities

• Lead complex, cross-functional projects from intake through delivery.
• Own project timelines, milestones, dependencies, deliverables, and handoffs.
• Coordinate projects across departments, agency partners, markets, and stakeholders.
• Establish governance, meeting cadence, communication plans, and escalation paths.
• Document requirements, scope, deliverables, and approvals; maintain visibility on project health.
• Provide senior guidance to Project Managers and teams; escalate issues appropriately.
• Use Smartsheet schedules, asset trackers, and project workflows; manage Jira tasks and workflows.

Skills

Complex project management

Cross-functional leadership

Risk management

Stakeholder communication

Jira

Confluence

Smartsheets

WorkFront

Excel

Creative Cloud

Tools

JIRA

Confluence

Smartsheets

WorkFront

Adobe Creative Cloud

Figma

Photoshop

InDesign

Adobe Acrobat

Excel

Job description

Agency: Omnicom Production Job Function: Projects and Performance Improvement Job Subfunction: Project and Program Management Job Description: Role Summary The Senior Project Manager leads complex, high-visibility, and cross-functional projects from planning through delivery. This role operates between the day-to-day project ownership of the Project Manager and the team, process, and capacity leadership of the PM Lead. The Senior Project Manager is accountable for project health, quality of delivery, risk management, and cross-functional alignment across assigned workstreams. The role provides senior-level guidance to Project Managers and project teams, escalates issues appropriately, and helps apply and improve PM processes within the automotive client team environments.

Core Responsibilities

Lead Complex and Cross-Functional Projects

• Manage multiple workstreams or high-complexity projects from intake through final delivery.
• Own project timelines, milestones, dependencies, deliverables, and handoffs.
• Coordinate projects involving multiple departments, agency partners, markets, or stakeholder groups.
• Establish project structure, governance, meeting cadence, communication plans, and escalation paths.
• Ensure project requirements, scope, deliverables, and approvals are clearly documented.
• Maintain visibility into project health and communicate status, risks, and decisions to appropriate stakeholders.
• Serve as a senior project-based point of contact for the LA-based team and broader project stakeholders.

Own Project Planning and Workflow

• Build and maintain detailed Smartsheet schedules, project plans, and milestone trackers.
• Create and maintain Asset Trackers, Proplan tracking, producer assignments, and estimate-related documentation.
• Create, monitor, and refine JIRA task assignments and project workflows.
• Ensure project information is accurate, current, and accessible in the required systems.
• Identify opportunities to improve project workflows without independently changing department-wide standards.
• Support consistent use of server, JIRA, SmartSheets, WorkFront, Vantage, and related tools.

Manage Scope, Budget, and Resource Risks

• Manage pre-set budgets and monitor project financial health in partnership with producers, account teams, and finance.
• Identify scope changes, resource constraints, timeline impacts, and budget risks early.
• Support estimates, project planning, resource assignments, and production forecasting.
• Partner with the PM Lead on capacity or allocation concerns that affect multiple projects or teams.
• Recommend trade-offs and solutions when project scope, timing, budget, or resourcing are at risk.
• Escalate material risks and decisions to the PM Lead or appropriate leadership.

Manage Risks, Issues, and Dependencies

• Maintain project risk, issue, action, and decision tracking.
• Anticipate delivery challenges and develop mitigation plans.
• Resolve project-level blockers independently when possible.
• Coordinate resolution of cross-functional dependencies and competing priorities.
• Escalate issues that require changes to process, staffing, capacity, budget, or leadership direction.
• Monitor cumulative risks across related projects and communicate trends to the PM Lead.

Lead Status, Communication, and Escalation

• Facilitate project status meetings, working sessions, kickoffs, and milestone reviews.
• Prepare clear status updates, action items, decision logs, and risk summaries.
• Maintain follow-up across project communications, contact reports, emails, and team commitments.
• Ensure team members understand their responsibilities, deadlines, dependencies, and next actions.
• Report cross-project and team blockers to the PM Lead with recommended solutions.
• Translate complex project information into concise updates for leadership and stakeholders.
• Drive accountability while maintaining effective cross-department communication.

Reporting Structure

• Reports to the PM Lead
• Partners closely with the PM Lead, producers, account leadership, creative, strategy, technology, finance, and other cross-functional stakeholders
• May provide day-to-day guidance and mentoring to Project Managers, but does not own formal people management or performance reviews unless specifically assigned

Skill Focus Asset Production

• Understand fundamentals of CG asset creation, data prep and CAD based asset production
• Knowledge of AI production workflow, navigating in-process technology discovery during live production
• Experience with asset management and organization around traditional retouching and practical photography
• Knowledge of scaled, regional specific, localization and translations processes
• Experience with complex, large-scale asset management, organizing, tracking and archiving preferred

Project Ownership & Leadership

• Complex project and workstream management
• End-to-end delivery ownership
• Cross-functional coordination
• Dependency and milestone management
• Risk, issue, and escalation management

Planning and Project Management Tools

• Microsoft suite, specifically Excel experience required
• Atlassian JIRA and Confluence
• SmartSheets for schedule and timeline creation and management needed
• Adobe WorkFront knowledge for task and resource allocation management
• Creative Cloud proficiency; Figma, PhotoShop, InDesign, Adobe Acrobat
• Asset technical proficiency with file formats, resolution, specs, aspect ratios, variation, localization and regionalization

Communication and Stakeholder Management

• Executive-ready status reporting
• Cross-department communication
• Meeting facilitation and decision management
• Stakeholder alignment and expectation management
• Conflict resolution at the project level
• Clear written follow-up and accountability

Success Measures

Success in this role is demonstrated by:

• Complex projects delivered on time and with clear stakeholder alignment.
• Accurate schedules, trackers, assignments, status reporting, and project documentation.
• Risks, issues, and dependencies identified and addressed early.
• Effective management of scope, budget, and delivery expectations.
• Fewer unresolved cross-functional blockers and escalations.
• Consistent use of team processes and project management tools.

$85,000 - $90,000

Omnicom’s policy requires employees to work in the office for a minimum of three days a week, unless additional in-office days are directed by their agency or manager. Our objective is to increase this requirement over time, and many of our agencies as well as Omnicom’s corporate group already require five days of in-office attendance.

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