Senior Project Manager

TeamSoft, Inc.; Madison (WI); Hybrid; USD 110,000 - 150,000; Full time

Job summary

TeamSoft, Inc. is seeking a Certified Project Manager IV / Senior Project Manager in Madison, WI. The role involves leading 1–2 large, complex initiatives with 18+ month horizons, budgets over $1M, and a mix of predictive, adaptive, and Agile methods.

It requires coordinating multiple workstreams, managing change, and presenting at executive levels in a hybrid work setting. You will partner with senior leadership, IT, vendors, and sponsors to drive outcomes, track milestones, and ensure smooth

Qualifications

• Minimum 8 years of progressively responsible project management experience.
• Typically 10+ years of program/project management experience preferred.
• Demonstrated experience managing multiple concurrent projects.
• Demonstrated experience leading large and complex projects.
• Personally led at least two projects valued at $1M+ with durations of 18+ months.
• Experience managing projects through the entire lifecycle, from initiation through closeout.
• Experience managing business, vendor, OCM, and technology workstreams.
• Experience with predictive, adaptive, and hybrid methodologies.
• Agile / Adaptive Project Management experience.
• Experience with stage-gate governance.
• Strong organizational change management experience.
• Strong KPI development and ownership experience.
• Strong executive communication and presentation skills.
• Excellent stakeholder management skills.
• Ability to facilitate business discussions in decision‑making environments.
• Ability to influence without direct authority.
• Experience managing project budgets, schedules, timelines, risks, and resources.
• Strong business acumen.
• Ability to work independently with minimal oversight.

Responsibilities

• Independently manage 1–2 large, complex projects.
• Lead projects through the full project management lifecycle from initiation through closeout.
• Manage projects with budgets of $1M+ and durations of approximately 18+ months.
• Manage multiple business, vendor, organizational change management, and technology workstreams.
• Coordinate approximately 30 workstreams when applicable within a larger initiative.
• Apply predictive, adaptive, Agile, and hybrid project management methodologies.
• Utilize stage-gate governance.
• Develop and manage project KPIs and measurable business outcomes.
• Establish customer-specific performance measures.
• Manage organizational change and adoption activities.
• Develop change management policies and strategies.
• Manage vendor backlogs and develop actionable backlog management plans.
• Track project milestones, schedules, budgets, risks, issues, and dependencies.
• Adjust project plans and resources based on changing business needs.
• Prepare executive-level presentations and status reports.
• Facilitate executive and business stakeholder meetings.
• Assemble and manage business-focused working teams.
• Lead through influence without direct authority.
• Partner with executive leadership, business sponsors, IT senior management, DHS/DES leadership, vendors, and other stakeholders.
• Provide project guidance and recommendations to senior leadership.
• Ensure successful transition of initiatives into operational delivery teams.
• Develop high-quality project artifacts including charters, project plans, schedules, status reports, and executive presentations.
• Support strategic initiatives and enterprise-level business priorities.
• Perform additional duties as required.

Skills

Project management

Stakeholder management

Agile / Hybrid methodologies

Executive communication

Budget management

Risk management

Change management

Cross-functional leadership

Vendor management

Lead large projects

Education

Bachelor's degree in Computer Science, Information Systems, Business Administration, or related field

Tools

Microsoft Project

Microsoft Planner

Microsoft PowerPoint

Job description

Title: Certified Project Manager IV / Senior Project Manager

Location: Madison, WI

Work Arrangement: Hybrid

Onsite Requirement: At least once per quarter

Primary Office: 201 E Washington Ave, Madison, WI

Alternative Work Location: Candidate may be able to work from another State of Wisconsin facility by special arrangement

Candidate Location Requirement: Wisconsin residents only – no relocation candidates

Key Responsibilities

• Independently manage 1–2 large, complex projects.
• Lead projects through the full project management lifecycle from initiation through closeout.
• Manage projects with budgets of $1M+ and durations of approximately 18+ months.
• Manage multiple business, vendor, organizational change management, and technology workstreams.
• Coordinate approximately 30 workstreams when applicable within a larger initiative.
• Apply predictive, adaptive, Agile, and hybrid project management methodologies.
• Utilize stage-gate governance.
• Develop and manage project KPIs and measurable business outcomes.
• Establish customer-specific performance measures.
• Manage organizational change and adoption activities.
• Develop change management policies and strategies.
• Manage vendor backlogs and develop actionable backlog management plans.
• Track project milestones, schedules, budgets, risks, issues, and dependencies.
• Adjust project plans and resources based on changing business needs.
• Prepare executive-level presentations and status reports.
• Facilitate executive and business stakeholder meetings.
• Assemble and manage business-focused working teams.
• Lead through influence without direct authority.
• Partner with executive leadership, business sponsors, IT senior management, DHS/DES leadership, vendors, and other stakeholders.
• Provide project guidance and recommendations to senior leadership.
• Ensure successful transition of initiatives into operational delivery teams.
• Develop high-quality project artifacts including charters, project plans, schedules, status reports, and executive presentations.
• Support strategic initiatives and enterprise-level business priorities.
• Perform additional duties as required.

Required Qualifications

• Minimum 8 years of progressively responsible project management experience.
• Typically 10+ years of program/project management experience preferred.
• Demonstrated experience managing multiple concurrent projects.
• Demonstrated experience leading large and complex projects.
• Personally led at least two projects valued at $1M+ with durations of 18+ months.
• Experience managing projects through the entire lifecycle, from initiation through closeout.
• Experience managing business, vendor, OCM, and technology workstreams.
• Experience with predictive, adaptive, and hybrid methodologies.
• Agile / Adaptive Project Management experience.
• Experience with stage-gate governance.
• Strong organizational change management experience.
• Strong KPI development and ownership experience.
• Strong executive communication and presentation skills.
• Excellent stakeholder management skills.
• Ability to facilitate business discussions in decision‑making environments.
• Ability to influence without direct authority.
• Experience managing project budgets, schedules, timelines, risks, and resources.
• Strong business acumen.
• Ability to work independently with minimal oversight.
• Bachelor's degree in Computer Science, Information Systems, Business Administration, or related field, or equivalent work experience.

Highly Preferred Qualifications

• PMP Certification – heavily preferred
• Critical Path Methodology / Critical Path Method experience
• Advanced analytics experience
• Organizational Change Management
• Business Process Reengineering
• Continuous Process Improvement
• Strategy Development
• Strategic Initiative Development
• Executive-Level Meeting Facilitation
• Program Management
• Microsoft Project
• Microsoft Planner
• Advanced Microsoft PowerPoint skills
• Vendor backlog management
• Experience creating actionable backlog management plans

#LI-SA1 #INDTS

TeamSoftis anEqualOpportunity Employer. We do not discriminate on the basis of race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, genetic information, or any other protected status under federal, state, or local law. We are committed to fostering a diverse and inclusive workplace.