Senior Project Manager

The Charles Group; Chicago (IL); On-site; USD 95,000 - 140,000; Full time

Job summary

The Charles Group in Chicago is hiring a Senior Project Manager with content experience to drive delivery on a high-volume technology account, spanning video production, campaign creative, paid media, and social. You will own a defined project book end-to-end: schedules, budgets, vendor coordination, client communications, and asset trafficking, bridging traditional PM and video production workflows.

You will work with producers and production companies, manage live-action bids, call sheets, and

Qualifications

• Minimum 5–8+ years in agency project management or integrated production.
• Experience with live-action video content production and multi-round post-production cycles.
• Demonstrated budget ownership and scope-change management.

Responsibilities

• Own end-to-end delivery for a slate of concurrent projects: timelines, milestones, resourcing, status reporting, and client communications.
• Manage video production workflow across full lifecycle: storyboards, look development, animatics, edits, reviews, and final delivery.
• Coordinate production logistics: bids, casting, crew and vendor planning, call sheets, shoot scheduling.
• Run structured client review cycles (R1–R3) with senior stakeholders and co-brand partners.
• Own budget tracking, burn reports, and change-order documentation.
• Oversee asset trafficking and handoff to media teams for campaign launch; manage retouching/color grading workflows.
• Maintain delivery system: task assignments, hours, resourcing forecasts, intake for new SOWs.
• Lead internal standups and cross-functional coordination across strategy, design, copy, motion, and media teams.

Skills

Project management

Video production

Budget ownership

Client communications

Stakeholder management

Tools

Adobe Workfront

Frame.io

Ziflow

Google Workspace

Job description

The Charles Group is hiring a Senior Project Manager with content experience to drive delivery on a high-volume technology account working across video production, campaign creative, paid media, and always-on social, and working with production companies and producers to scale into a major live-action video and executive keynote slate this fall. You will own a defined project book end-to-end: schedules, budgets, vendor coordination, client communications, and asset trafficking. This role requires equal fluency in traditional project management and video production workflow.

Key responsibilities

• Own end-to-end delivery for a slate of concurrent projects: timelines, milestones, resourcing, status reporting, and client communications.
• Work with Producer and Production company to manage video production workflow across the full lifecycle - storyboards, look development, R1/R2 animatics and teaser edits, full edit rounds, client review cycles, and final delivery.
• Coordinate production logistics with the executive-producer layer: production bids, casting, crew and vendor planning, call sheets, and shoot scheduling.
• Run structured client review and approval cycles (R1-R3 creative rounds, board/look-dev approvals, final file sign-off), including multi-stakeholder and co-brand partner approval chains.
• Own budget management: weekly burn tracking against scoped fees, proactive scope-change escalation at defined burn thresholds, and change-order documentation.
• Manage asset trafficking and handoff - packaging final files to media teams for campaign launch, and managing retouching/color-grading vendor workflows.
• Maintain the delivery system of record: task assignment, hours tracking, resourcing forecasts, and intake assessment for new statements of work.
• Run internal standups and cross-functional coordination across strategy, design, copy, motion, and media teams.

Required qualifications

• 5-8+ years in agency project management, integrated production, or project management partnering with producers, with direct ownership of client-facing delivery. Must understand the production workflow but will be working with a producer. This is NOT a producer role.
• Hands-on experience managing live-action video or content production - bids, crew/vendor coordination, call sheets, and multi-round post-production edit cycles.
• Demonstrated budget ownership on fee-based scopes: burn tracking, forecasting, and scope-change management (you have prevented overages, not just reported them).Experience running formal, multi-round client review and approval processes with senior enterprise stakeholders.
• Advanced proficiency in an enterprise project-management platform -Adobe Workfront strongly preferred(task assignment, hours logging, trafficking workflows).
• Excellent written client communication and meeting management.

Preferred qualifications

• Experience on Fortune 500 / enterprise technology accounts, or in co-branded partner-approval environments.
• Event, keynote, or executive-presentation production experience.
• Familiarity with paid-media trafficking handoffs and asset-spec management (display, social, TTD/programmatic resizing packages).
• PMP, CSM, or equivalent certification.

Tools & platforms

• Required: Adobe Workfront (or comparable: Asana, Wrike, Monday), Google Workspace / Microsoft Office, review-and-approval tooling (Frame.io, Ziflow, or client-portal equivalents), budget/burn tracking in Sheets or Excel.
• Preferred: Adobe Creative Cloud literacy (enough to speak fluently with design/motion teams), Slack, DAM systems, media-trafficking familiarity (spec sheets, file packaging for The Trade Desk / Meta / Google).

What success looks like (first 90 days)

• Full ownership of a rebalanced project book with all milestones and client dates held.
• Budget burn gates and a single creative-approval tracker operating across your slate.
• Integrated into client & project workflows

***Working hours are 9am-6pm est. regardless of location***