Senior Project Coordinator – Mechanical

MSS Solutions, LLC; Hanahan (SC); On-site; USD 65,000 - 95,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401k with Employer Contributions

PTO

Paid Holidays

Employee Assistance Program

Long term Disability

Short term Disability

Flexible Spending Plan

Health Savings Plan

Job summary

MSS Solutions LLC is seeking a Senior Project Coordinator Mechanical to support our growing operations in the Southeast. You will coordinate onboarding, preconstruction processes, vendor and subcontractor databases, and project documentation for mechanical construction projects, including MS Dynamics GP workflows and job reporting with HVAC service management.

Ideal candidates have 2+ years in commercial/industrial construction, strong communication, organizational, and leadership skills, and a

Qualifications

• Associates or Bachelors Degree or equivalent experience required.
• At least two years related experience in the commercial/industrial construction industry.
• Project Management certification preferred.
• Excellent verbal and written communication skills.
• Excellent interpersonal and stakeholder management skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem solving skills.
• Strong supervisory and leadership skills.

Responsibilities

• Maintain mechanical onboarding functions of training by communicating with local Operations Manager and Project Coordinator.
• Coordinate with Preconstruction Leaders on processes and updates.
• Oversee Vendor and Subcontractor database.
• Ensure corporate policies are followed.
• Coordinate with Sales and Preconstruction on the quoting processing of CRM opportunities.
• Maintain contract coordination and documentation process.
• Oversee job file creation for Mechanical Construction and Carolina Spiral.
• Review and Setup jobs and process change orders in MS Dynamics GP for Mechanical Construction and Carolina Spiral.
• Work closely with HVAC Service Management in job reporting activities.
• Review Mechanical WIP Report.
• Review Employee Utilization Report.
• Review monthly Job Forecasting Report and coordinate adjustments if required.
• Communicate with all staff Project Managers Customers and Vendors regarding proper documentation and processes.
• Assist with timely and accurate billing documents and payment applications.
• Maintain the process of permitting and inspections.
• Coordinate with Logistic personnel of storing and delivery processes.
• Attend project meetings as requested.
• Interim Supervisor of all Mechanical Project Coordinators in the absence of Project Coordination Manager.
• Oversees the daily workflow of the department.
• Provides constructive and timely performance evaluations.
• Other such duties and responsibilities as assigned by the company from time to time

Skills

Verbal communication

Written communication

Interpersonal skills

Organizational skills

Time management

Analytical/problem solving

Supervisory/leadership

Education

Associates or Bachelor’s degree

Tools

Microsoft Office Suite

Great Plains

SQL Reports

Job description

Senior Project Coordinator Mechanical

As a result of our phenomenal growth MSS Solutions LLC has an opening for a Senior Project Coordinator Mechanical If you are an experienced professional who is looking to grow your career and contribute fresh and innovative ideas to serve our customers this is an opportunity you should explore A career at MSS is not just a job its collaborating with the businesss best talent Its having a part in building a better future Its making a difference in peoples lives The success of MSS is a direct reflection of our teams dedication passion and hard work Since 1996 MSS has taken pride in retaining some of the best talents in the industry by promoting a culture of respect collaboration and empowerment

Roles and Responsibilities

• Maintain mechanical onboarding functions of training by communicating with local Operations Manager and Project Coordinator
• Coordinate with Preconstruction Leaders on processes and updates
• Oversee Vendor and Subcontractor database
• Ensure corporate policies are followed
• Coordinate with Sales and Preconstruction on the quoting processing of CRM opportunities
• Maintain contract coordination and documentation process
• Oversee job file creation for Mechanical Construction and Carolina Spiral
• Review and Setup jobs and process change orders in MS Dynamics GP for Mechanical Construction and Carolina Spiral
• Work closely with HVAC Service Management in job reporting activities
• Review Mechanical WIP Report
• Review Employee Utilization Report
• Review monthly Job Forecasting Report and coordinate adjustments if required
• Communicate with all staff Project Managers Customers and Vendors regarding proper documentation and processes
• Assist with timely and accurate billing documents and payment applications
• Maintain the process of permitting and inspections
• Coordinate with Logistic personnel of storing and delivery processes
• Attend project meetings as requested
• Interim Supervisor of all Mechanical Project Coordinators in the absence of Project Coordination Manger
• Oversees the daily workflow of the department
• Provides constructive and timely performance evaluations
• Other such duties and responsibilities as assigned by the company from time to time

Qualifications and Requirements

• Associates or Bachelors Degree or equivalent experience required
• At least two years related experience in the commercialindustrial construction industry
• Project Management certification preferred
• Excellent verbal and written communication skills
• Excellent interpersonal and stakeholder management skills
• Excellent organizational skills and attention to detail
• Excellent time management skills with a proven ability to meet deadlines
• Strong analytical and problem solving skills
• Strong supervisory and leadership skills
• Ability to prioritize tasks and to delegate them when appropriate
• Ability to function well in a high paced and at times stressful environment
• Proficient with Microsoft Office Suite or related software
• Proficient with Great Plains and SQL Reports internal systems
• Knowledge of continuous improvement principles and ability to integrate these principles into team mindset
• Must successfully pass a background check & drug test

Physical Demands

Constant sitting walking short distances bending stooping twisting reaching above andor below shoulder handlinggrasping documents or office equipment clear speaking and adequate hearing sufficient to communicate effectively and respond appropriately in person andor on the telephone vision sufficient to read source materials and computer screen data repetitive motions for computer equipment use lift 25 lbs occasionally 5 10 lbs frequently to liftcarrymove objects files and documents

Work Environment

Work is performed in an office environment with air conditioning and bright lights

Benefit Highlights

• At MSS we value our employees by providing a supportive culture with competitive compensation and a benefits package that continues to evolve based on our businesss growth and our employees needs
• Currently our benefits include MedicalDentalVision Insurance
• 401k with Employer Contributions
• PTO
• Paid Holidays
• Employee Assistance Program
• Long term Disability
• Short term Disability
• Flexible Spending Plan
• Health Savings Plan

MSS Solutions LLC is an equal opportunity employer and a drug free environmentAll qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability or status as a protected veteran