Project Coordinator

RealREPP; Portland (OR); On-site; USD 48,000 - 60,000; Full time

Benefits offered by this job

Salary DOE with bonus opportunity

401(k) match

Health insurance (medical/dental/vison

Paid parental leave

PTO and holidays

Training and memberships/licenses

Wellness benefits

Life, AD&D & disability

Job summary

RealREPP, a full-service recruiting firm, partners with a growing construction company to hire a Project Coordinator in an onsite role in Portland, OR. You will support project teams with administrative coordination, cost tracking, reporting, and documentation while collaborating with Project Executives, Project Managers, and Superintendents.

You'll work across office and field environments, manage subcontract documentation, assist with job cost, and help ensure contract compliance.

Qualifications

• Associate degree or 2 years of related experience.
• Strong verbal and written communication skills.
• Ability to prioritize tasks in a fast-paced environment.
• Strong analytical and critical reasoning skills.
• Proficiency in Microsoft Excel.
• Excellent organizational skills and attention to detail.

Responsibilities

• Manage COINS data entry and reporting, including changes and job cost reports.
• Assemble and track subcontracts, insurance certificates, billings, lien releases, and documentation.
• Prepare and submit monthly project billings with supporting documentation.
• Follow up on outstanding accounts receivable.
• Collect and review timecards for union personnel.
• Assist with daily field reports and project documentation.
• Submit contractual documentation including licenses and safety programs.
• Analyze open cost commitments and coordinate with subs/vendors before closeout.
• Provide general administrative support to project teams.
• Perform additional coordination tasks as assigned.

Skills

Verbal and written communication

Task prioritization

Multi-tasking in fast-paced env.

Analytical thinking

Organizational skills

Teamwork

Office & job site experience

Education

Associate degree

Tools

COINS ERP

Microsoft Excel

Job description

RealREPP, a full-service recruiting firm, is currently teaming with a growing, stable and employee-owned construction company to assist them in hiring a Project Coordinator located in undefined, undefined. This is an exciting opportunity to join a best-in-class team supporting world-class, multi-year construction projects in a primarily onsite role that fluctuates between office and job site environments.

The Project Coordinator will work closely with Project Executives, Project Managers, Project Engineers, Superintendents, and General Foremen while reporting to the Division Finance Manager. This role is responsible for supporting project teams through administrative coordination, reporting, project documentation, and job cost support for both field and office operations.

This is a highly collaborative organization that offers long-term stability, professional growth, and an outstanding employee-focused culture backed by exceptional benefits and employee ownership.

Responsibilities

• Manage COINS (ERP system) data entry and reporting, including change orders, subcontract agreements, subcontract change orders, and job cost reports.
• Assemble and track subcontracts, insurance certificates, billings, lien releases, certified payroll, and subcontractor documentation.
• Prepare and submit monthly project billings with all required supporting documentation in accordance with contract requirements.
• Follow up with clients regarding outstanding accounts receivable balances.
• Collect and review timecards for union personnel.
• Assist Project Managers with tracking and preparing daily field reports.
• Gather and submit customer-required contractual documentation, including business licenses, contractor licenses, certificates of insurance, emergency phone lists, safety programs, drug awareness programs, and MSDS sheets.
• Analyze open cost commitments and coordinate with subcontractors and vendors to confirm all costs are resolved prior to project closeout.
• Provide general administrative and operational support to project teams as needed.
• Perform additional project coordination tasks as assigned.

Requirements

• Associate degree (A.A.) preferred or minimum of 2 years of related experience
• Strong verbal and written communication skills
• Ability to prioritize tasks and effectively multi-task in a fast-paced environment
• Strong analytical and critical reasoning skills
• Proficiency in Microsoft Excel
• Excellent organizational skills and attention to detail
• Strong work ethic, flexibility, and team-oriented mindset
• Ability to work effectively in both office and job site environments

FANTASTIC All-in Compensation Package That Includes

• EXCELLENT salary DOE + annual bonus opportunity
• 401(k) w/ 50% company MATCH, NO CAP & IMMEDIATE 100% vesting
• 100% paid medical, dental & vision insurance for employees
• Paid parental leave
• Generous PTO, paid holidays & personal time
• Training, professional development & company-paid memberships/licenses
• Wellness benefits
• FSA plans, life insurance, AD&D & disability coverage, and MORE!
• We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.*