Senior Project Coordinator

Black Box; Plano (TX); On-site; USD 90,000 - 110,000; Full time

Job summary

Black Box in Plano, TX seeks a Senior Project Coordinator to independently manage smaller projects under $100K and oversee end-to-end Project Lifecycle Management. This IC role emphasizes timely delivery, strict budgeting, and proactive risk mitigation while supporting reporting and data analysis for KPIs and audits.

You will coordinate with cross-functional teams, maintain project documentation, ensure governance and quality standards, and act as a primary point of contact for stakeholders,

Qualifications

• Bachelor’s degree in a related discipline.
• 4–6 years of project coordination/PM experience in IT/Infrastructure or related industries.
• Proficiency with MS Project, Smartsheet and ServiceNow.
• Strong knowledge of planning, scheduling, budgeting.
• Familiarity with Agile, Waterfall, and hybrid models.
• Excellent organizational skills and deadline delivery.
• Strong analytical, requirement documentation and problem-solving skills.
• Experience in risk management and mitigation.
• Ability to prepare reports and stakeholder presentations.
• Knowledge of procurement and vendor coordination processes.
• Familiarity with financial tracking and cost control.
• Understanding of governance and compliance in project execution.
• Excellent written and verbal communication for the U.S. market.
• MS Office (Word, PowerPoint, Outlook, SharePoint) and advanced Excel skills.

Responsibilities

• Create and maintain reports for KPI tracking and dashboards.
• Manage and oversee smaller projects under $100K.
• Perform end-to-end Project LCM activities from planning to closure.
• Track deliverables, timelines and budgets; identify and mitigate risks.
• Coordinate with cross-functional teams for smooth execution.
• Prepare and maintain project documentation and risk assessments.
• Ensure governance and quality standards are followed.
• Identify process improvements and best practices.
• Act as primary contact for stakeholders and provide decision-ready insights.
• Lead project meetings and support change management initiatives.
• Foster collaboration across operations and departments to meet priorities.
• Aim to achieve leadership KPIs and perform other duties as assigned.

Skills

Communication

Organization

Analytical thinking

Stakeholder management

Education

Bachelor's degree (Business Administration / Project Management / IT or related)

Tools

MS Project

Smartsheet

ServiceNow

MS Excel

SharePoint

Job description

The Senior Project Coordinator is responsible for independently managing smaller projects valued below $100K and performing standard Project Lifecycle Management (LCM) activities. This is an Individual Contributor (IC) role, ensuring that projects are executed efficiently within defined timelines and budgets. Reporting and Data Analyst duties will be required for this role to assemble and maintain Reports for KPIs, Audits and other Strategic Initiatives.

• Short Description for Internal Candidates

• Description for Internal Candidates

Responsibilities

• Create and Maintain Reports to be used for KPI Tracking, Dashboard Creation and other PMO related data points.
• Manage and oversee smaller projects with a value below $100K, ensuring alignment with project objectives and stakeholder expectations.
• Perform end-to-end Project LCM activities, including planning, execution, monitoring, and closure.
• Track project deliverables, timelines, and budgets while proactively identifying and mitigating risks.
• Coordinate with cross-functional teams to facilitate smooth project execution.
• Prepare and maintain project documentation, including status reports, project plans, and risk assessments.
• Ensure compliance with project governance and quality standards.
• Identify process improvement opportunities and contribute to best practices.
• Act as the primary point of contact for stakeholders, ensuring clear and timely communication.
• Facilitate project meetings and provide actionable insights for decision-making.
• Support change management initiatives to align with evolving business needs.
• Foster collaborative working relationships within operations and across all levels and departments of the organization to execute project coordination activities and company priorities.
• Achieve performance targets established by leadership for applicable Key Performance Indicators.
• Perform other duties as assigned by management.

Qualifications

• Bachelor's degree in Business Administration, Project Management, Information Technology, or a related discipline.
• Minimum of 4-6 years of relevant experience in project coordination or project management within IT/Infrastructure or related industries.
• Proficiency in project management tools such as MS Project, Smartsheet, and ServiceNow.
• Strong understanding of project planning, scheduling, and budgeting techniques.
• Familiarity with project management methodologies like Agile, Waterfall, and hybrid models.
• Excellent organizational skills with a commitment to meeting deadlines and expectations while ensuring overall quality of delivery.
• Strong analytical skills including requirements documentation, troubleshooting and creative problem solving.
• Experience in risk management and mitigation strategies.
• Competence in preparing project reports and stakeholder presentations.
• Working knowledge of procurement and vendor coordination processes.
• Familiarity with financial tracking and cost control within project constraints.
• Understanding of compliance and governance processes in project execution.
• Excellent communication skills, both written/verbal customized for the U.S. market.
• Proficient in MS Office (Word, PowerPoint), Outlook, SharePoint, etc.
• Highly skilled in Microsoft Excel

Same Posting Description for Internal and External Candidates