Senior Project Coordinator

Highmark Residential, LLC; Addison (TX); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Monthly bonus opportunities

30% associate rent discount

Medical, Dental & Vision benefits

Life Insurance & Disability coverage

401(k) with 4% match

Tuition reimbursement

Paid time off & holidays

Job summary

Highmark Residential, LLC is seeking a Senior Project Coordinator to provide high-level administrative and analytical support to the EVP of Operations and related leadership. The role involves building executive-ready reports, calendar management, and cross-functional project tracking.

The ideal candidate has 5+ years supporting senior executives with a strong data component, advanced Excel skills, and the ability to produce polished materials for ownership and board presentations.

Qualifications

• Five+ years supporting C-suite or senior executives with a reporting or data component.
• Advanced Excel skills including pivot tables, lookups, and clean workbook construction (testing will be done).
• Strong written and verbal communication; professional presence with executives and vendors.

Responsibilities

• Manage complex, frequently changing calendars for the EVP; coordinate with regions, ownership groups, and vendors.
• Prepare briefing materials and agendas; provide detailed notes for meetings and leadership sessions.
• Build, maintain, and distribute recurring operational reporting including revenue, collections, variances, and capital tracking.
• Coordinate cross-functional workstreams; drive decisions and ensure action items are closed.

Skills

Executive support

Advanced Excel

Communication

Organization

Education

Associate's or Bachelor's degree

Tools

Outlook

Word

PowerPoint

Power BI

Yardi

Job description

Overview

Why Highmark Residential?

Because every position is considered critical to Highmark’s success and reputation, we take care to employ those who aspire to become the best in their field. Those who succeed at Highmark will do so because they enjoy an empowered, challenging, fulfilling, and financially rewarding workplace!

What Highmark can do for you:

• Help you achieve your goals by continuous professional development and regular career progression sessions
• Competitive pay for the market
• Monthly bonus opportunities for all site associates
• 30% associate rent discount
• Medical, Dental & Vision benefits the 1st of the month following 30 days of full-time employment
• Company-provided life insurance, short term and long term disability coverage
• Flexible Spending accounts
• 401(k) eligibility after 90 days, with 4% Highmark match
• Professional Certification & Tuition reimbursement
• Vacation, Sick and Personal Time off available to use after 90 days
• 10 paid holidays
• Paid parental leave

Responsibilities

Why we need you:

The Senior Project Coordinator provides high-level administrative and analytical support to the EVP of Operations and, on a shared basis, to the VP of Learning & Development and the Director of Capital & Facilities. This is an elevated executive support role that extends beyond calendar, travel, and coordination responsibilities. The position carries independent reporting responsibility, including building and maintaining recurring Excel reports, preparing executive and ownership materials, and tracking initiatives through completion. The right candidate is as comfortable rebuilding a pivot table as reworking a calendar around last-minute property visits.

Responsibilities include (but are not limited to):

Executive Support

• Manage complex, frequently changing calendars for the EVP; coordinate scheduling across regional leadership, ownership groups, and vendors.
• Prepare briefing materials and agendas ahead of meetings and leadership sessions and provide detailed notes.
• Coordinate leadership meetings, offsites, and team events including end-to-end logistics, materials, and follow-up.
• Handle confidential personnel, financial, and transactional information with complete discretion.

Reporting and Analysis

• Build, maintain, and distribute recurring operational reporting including revenue, collections, financial variances, and capital tracking.
• Maintain Excel workbooks and dashboards; own data accuracy and consistent formatting across recurring reports.
• Pull and compile data from Yardi and related platforms.
• Prepare analysis and supporting materials for executive, ownership, and board-level presentations.
• Format and produce executive-ready reporting packets on a predictable schedule.

Initiative and Project Tracking

• Help maintain the master tracker for operational initiatives, including owners, milestones, status for the Operations Team.
• Coordinate scheduling and materials for cross-functional workstreams across Operations, Training, Capital, Revenue Management, and Marketing.
• Prepare agendas, capture decisions and action items, and drive them to closure.

Cross-Functional Support

• Support other department leads with completion reporting, program tracking, and materials preparation.
• Serve as a consistent point of contact for regional and site leadership on reporting requests and data questions.

Qualifications

Qualifications:

Required

• Associate or bachelor's degree preferred, or equivalent experience supporting senior executives.
• Five or more years of experience supporting C-suite or senior executives, with a meaningful reporting or data component.
• Advanced Excel skills, including pivot tables, lookups, conditional logic, and clean workbook construction. This will be tested.
• Advanced proficiency in Outlook, Word, and PowerPoint, with the ability to produce polished executive materials.
• Strong written and verbal communication skills; professional presence with executives, owners, and vendors.
• Proven organization, follow-through, and discretion in a fast-moving environment.

Preferred

• Experience with Yardi, Entrata, or comparable property management platform.
• Exposure to Power BI, Concur, or comparable reporting and expense platforms.
• Experience supporting multiple executives with competing priorities.

#CORP

Req. ID: 2026-9968