Senior Executive Analytics & Projects Lead

Highmark Residential, LLC; Addison (AL); On-site; USD 85,000 - 110,000; Full time

Benefits offered by this job

Monthly bonus

Rent discount 30%

Medical, Dental & Vision benefits

Life insurance

Short & long-term disability

401(k) with 4% match

Tuition reimbursement

PTO & holidays

Parental leave

Job summary

Highmark Residential, LLC is seeking a Senior Executive Administrator to provide high-level support to the EVP of Operations and, on a shared basis, to the VP of Learning & Development and the Director of Capital & Facilities. This elevated role handles calendars, travel, briefing materials, and executive reporting.

A strong background in advanced Excel and data-focused reporting, plus experience with C-suite partners, is essential for success in this role.

Qualifications

• Five+ years supporting C-suite with reporting component.
• Advanced Excel skills including pivot tables, lookups, conditional logic, and clean workbook construction.
• Proven ability to produce polished executive materials and manage confidential information.
• Excellent written and verbal communication and professional presence with executives and vendors.
• Experience with calendar management, travel arrangements, and cross-functional coordination.

Responsibilities

• Manage complex calendars for the EVP and coordinate across regional leadership, ownership groups, and vendors.
• Prepare briefing materials and agendas ahead of meetings and leadership sessions; provide detailed notes.
• Coordinate leadership meetings, offsites, and team events with end-to-end logistics.
• Handle confidential personnel, financial, and transactional information with discretion.
• Build and maintain recurring operational reporting including revenue, collections, variances, and capital tracking.
• Maintain Excel workbooks and dashboards; ensure data accuracy and consistent formatting.
• Pull and compile data from Yardi and related platforms for executive presentations.
• Prepare analysis and supporting materials for executive, ownership, and board-level presentations.
• Format and produce executive-ready reporting packets on a predictable schedule.
• Help maintain the master tracker for operational initiatives with owners and milestones.
• Coordinate cross-functional meetings and materials for Operations, Training, Capital, Revenue, and Marketing teams.
• Prepare agendas, capture decisions, and drive items to closure.
• Support other department leads with reporting and materials preparation.
• Serve as a consistent reporting contact for regional and site leadership.

Skills

Advanced Excel

Pivot Tables

Lookups

Conditional logic

Outlook

Word

PowerPoint

Executive support

Communication

Organization

Discretion

Education

Bachelor's degree or higher

Tools

Yardi

Entrata

Power BI

Concur

Job description

Highmark Residential, LLC is seeking a Senior Executive Administrator to provide high-level support to the EVP of Operations and, on a shared basis, to the VP of Learning & Development and the Director of Capital & Facilities. This elevated role handles calendars, travel, briefing materials, and executive reporting.

A strong background in advanced Excel and data-focused reporting, plus experience with C-suite partners, is essential for success in this role.