Senior Project Coordination Administrator

WSP Global Inc.; Houston (TX); On-site; USD 34,000 - 48,000; Full time

Job summary

WSP USA is seeking a Commissioning Administrator for the Central Region (Dallas, Houston, Austin) to support the commissioning processes on multiple projects. You will manage calendars, prepare pursuit materials, process contracts, and create electronic project folders, ensuring quality control and timely delivery.

The role involves assisting with financial reporting, invoices, and monthly status updates while coordinating weekly meetings and supporting marketing and staff administration.

Qualifications

• High school diploma required; 4+ years in admin support.
• Proficiency in MS Office (Word/Excel/Outlook/PowerPoint).
• Familiarity with cloud file sharing platforms advantageous.
• Strong typing and organizational skills; able to meet deadlines.

Responsibilities

• Maintain project calendars and schedules for the team.
• Prepare materials for project pursuits and contracts as needed.
• Process contracts and sub-consultant contracts; manage project folders.
• Track invoices and project payments; generate financial reports.
• Support marketing, BD activities and staff expense reporting.

Skills

MS Office

Typing

Deadline management

Communication

Teamwork

Education

High school diploma

Associate's degree preferred

Tools

Smartsheet

Bluebeam

SharePoint

ShareFile

Newforma

Dropbox

Box

Job description

WSP USA is seeking a Commissioning Administrator for the Central Region (Dallas, Houston, Austin) to support the commissioning processes on multiple projects. You will manage calendars, prepare pursuit materials, process contracts, and create electronic project folders, ensuring quality control and timely delivery.

The role involves assisting with financial reporting, invoices, and monthly status updates while coordinating weekly meetings and supporting marketing and staff administration.