Commissioning Administrator & Project Coordinator

WSP Global Inc.; Austin (TX); On-site; USD 34,000 - 48,000; Full time

Benefits offered by this job

Benefits package

Job summary

WSP Global Inc. is seeking an organized Commissioning Administrator to support the Central Region across Dallas, Houston, and Austin. You will handle calendars, contracts, project folders, and financial reports while coordinating meetings and marketing support for ongoing projects.

The role requires strong MS Office skills, familiarity with Smartsheet/Bluebeam, and experience with cloud file sharing platforms. Excellent communication and teamwork are essential.

Qualifications

• High School Diploma required and four+ years of administrative support experience.
• Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).
• Familiarity with Smartsheet and Bluebeam is a plus.
• Experience with cloud file sharing platforms (SharePoint/ShareFile/Newforma/Dropbox/Box).
• Strong computer and typing skills; deadline-driven and organized.

Responsibilities

• Maintain project calendar and publish schedules to the project team.
• Assist in preparing materials for project pursuits.
• Assist in processing contracts and sub-consultant contracts.
• Create project folders electronically and in binders.
• Manage quality control of folders and binders.
• Assist in generating project financial management reports.
• Assist in tracking invoices and payments.
• Provide marketing and business development support.
• Generate and submit staff expense reports.
• Process monthly reports and update project status sheets weekly.
• Organize weekly Cx meetings to review project status.
• Create and send monthly Sub Consultant Summary updates.
• Prepare and process Cx documents; proof for Cx agents/technicians.
• Create project portfolios at project end; handle general admin tasks.

Skills

MS Office

Typing skills

Communication

Team orientation

Deadline management

Self-motivated

Education

High School Diploma

Associate’s Degree

Tools

Smartsheet

Bluebeam

SharePoint

ShareFile

Newforma

Dropbox

Box

Job description

WSP Global Inc. is seeking an organized Commissioning Administrator to support the Central Region across Dallas, Houston, and Austin. You will handle calendars, contracts, project folders, and financial reports while coordinating meetings and marketing support for ongoing projects.

The role requires strong MS Office skills, familiarity with Smartsheet/Bluebeam, and experience with cloud file sharing platforms. Excellent communication and teamwork are essential.