Senior Commissioning Administrator & Project Coordination

WSP USA; Houston (TX); On-site; USD 34,000 - 48,000; Full time

Job summary

WSP USA is seeking a Commissioning Administrator for the Central Region (Dallas, Houston, and Austin) to support the commissioning process on complex projects. You will help manage schedules, documentation, contracts, and meeting coordination, working closely with architects and owners.

The role requires a high school diploma and at least four years of related admin experience. Proficiency with MS Office and familiarity with Smartsheet/Bluebeam and cloud tools is preferred.

Qualifications

• High school diploma required.
• Minimum of 4 years of related administrative support experience.
• MS Office applications including Word, Excel, Outlook, PowerPoint; familiarity with Smartsheet and Bluebeam is a plus.

Responsibilities

• Maintain project calendar and publish to project team.
• Assist in preparation of materials for project pursuit.
• Process contracts and sub-consultant contracts.
• Create electronic project folders and binders.
• Manage quality control of project folders and binders.
• Generate project financial management reports.
• Track invoices and project payments.
• Provide marketing and BD support.
• Produce staff expense reports.
• Process monthly reports.
• Update project status sheet weekly.
• Organize weekly commissioning meetings.
• Create monthly Sub Consultant Summaries.
• Prepare and process Cx documents.
• Proof documents for Cx agents and technicians.
• Create project portfolios at project end.
• Perform general office admin tasks.

Skills

Strong communication

Organizational skills

Team collaboration

Deadline oriented

Typing skills

Self-motivated and flexible

Willingness to learn

Education

Highschool Diploma

Associate’s Degree preferred

Tools

MS Office

Smartsheet

Bluebeam

SharePoint

ShareFile

Newforma

Dropbox

Box

Job description

WSP USA is seeking a Commissioning Administrator for the Central Region (Dallas, Houston, and Austin) to support the commissioning process on complex projects. You will help manage schedules, documentation, contracts, and meeting coordination, working closely with architects and owners.

The role requires a high school diploma and at least four years of related admin experience. Proficiency with MS Office and familiarity with Smartsheet/Bluebeam and cloud tools is preferred.