Senior Project Accountant: Cost Tracking & Billing Lead

Abstrakt Marketing Group; Medley (FL); On-site; USD 80,000 - 120,000; Full time

Job summary

Abstrakt Marketing Group in Miami, FL is seeking a Project Accountant to support the financial management of mechanical construction projects. You will assist with job cost tracking, subcontract commitments, billing preparation, compliance documentation, reconciliations, and overhead cost monitoring throughout the project lifecycle.

This role collaborates with Project Managers, Operations, Purchasing, and Accounting to ensure accurate financial reporting and strong cost control, maintaining

Responsibilities

• Collaborate with the Project Management Team to issue commitment agreements and ensure all required documents are fully executed
• Verify commitment values align with approved project budgets
• Enter commitments into the accounting system with accurate cost coding
• Set up and maintain vendor and subcontractor compliance requirements
• Review vendor invoices and subcontractor pay applications for accuracy and proper coding
• Monitor committed costs and assist with forecasting cost-to-complete
• Track deductive change orders, including back charges and OCIP/CCIP credits
• Support the Accounts Payable team by enforcing approval workflows and accounting deadlines
• Meet weekly with the Project Management Team to discuss project accounting issues and financial performance
• Collect and track Notices to Owner, lien releases, and sworn statements
• Support month-end project financial review meetings
• Assist in developing and maintaining project Schedules of Values (SOV)
• Complete monthly cost-to-billing reconciliations to identify underbillings or overbillings
• Work with the Project Management Team to resolve billing variances
• Prepare and submit monthly progress billings in accordance with contract requirements
• Monitor retainage balances and ensure accurate tracking
• Track billing due dates and follow up on outstanding receivables
• Enter and code overhead invoices and credit card transactions
• Collect supporting receipts and follow up on missing documentation
• Complete monthly credit card reconciliations
• Investigate and resolve discrepancies or unusual transactions
• Maintain organized electronic and physical project files
• Assist with year-end audit preparation and support
• Support internal control procedures and compliance initiatives
• Maintain accurate vendor and subcontractor master records
• Assist with special accounting projects and process improvement initiatives as needed

Job description

Abstrakt Marketing Group in Miami, FL is seeking a Project Accountant to support the financial management of mechanical construction projects. You will assist with job cost tracking, subcontract commitments, billing preparation, compliance documentation, reconciliations, and overhead cost monitoring throughout the project lifecycle.

This role collaborates with Project Managers, Operations, Purchasing, and Accounting to ensure accurate financial reporting and strong cost control, maintaining