Senior Program Specialist-Medical Education

Advocate Aurora Health; Park Ridge (IL); In loco; USD 60.000 - 85.000; Tempo pieno

Descrizione del lavoro

Advocate Health in Park Ridge, IL seeks a dedicated professional to support Graduate Medical Education. The role manages the GME SharePoint site, maintains PLA docs, and collaborates with the Director on new projects.

You will assist with annual updates to the resident/fellow grid and participate in audits to ensure proper reimbursement. The position requires a High School Diploma with 5+ years or an Associate Degree with 3+ years in medical education.

Competenze

• Minimum high school diploma and 5+ years in a medical education program or related experience.
• Associate degree with 3+ years of experience may substitute for a degree.
• Strong professionalism in handling confidential information and can work independently or in a team.

Mansioni

• Maintains the GME SharePoint site and keeps it current for house staff and education programs.
• Maintains PLA records in the resident management system in collaboration with education program specialists.
• Performs semi-annual IRIS audits with Finance to ensure accurate activities and optimal reimbursement.
• Collaborates with the Director on new projects/initiatives.
• Updates the hospital committee resident/fellow representative grid annually.
• Oversees department spaces and coordinates improvements or solutions; performs rounds to identify needs.
• Coordinates new resident/fellow orientation with the Director of Graduate Medical Education.
• Assists in preparation for CLER visits by ACGME, collecting and organizing supporting docs.

Conoscenze

Interpersonal skills

Organizational skills

Computer skills (Word/Excel/PowerPoint

Professionalism with confidentiality

Team player

Formazione

Associate Degree

High School Diploma

Strumenti

Word

Excel

PowerPoint

Descrizione del lavoro

Major Responsibilities

• Maintains the GME SharePoint site anticipating needs of house staff and education programs and keeps them current.
• Maintains education Program Letters of Agreement (PLA) in the resident management system in collaboration with Program Specialists from education programs ensuring all new information is reflected accurately.
• Performs semi-annual audits in preparation for the IRIS reporting for Finance. Verifies that activities entered by programs are accurate in order to ensure optimal reimbursement.
• Collaborates with the Director on new projects/initiatives as requested.
• Works with the programs to annually update the hospital committee resident/fellow representative grid including peer-selected GMEC and RAC representatives.
• Responsible for overseeing, evaluating and identifying department, resident lounge, and on-call rooms needs and seeks out viable solutions. Rounds as needed in the on-call rooms, locker area, and resident lounge to identify any potential needs/ problems including maintenance early on and addresses them.
• Coordinates new resident/fellow orientation in collaboration with the Director of Graduate Medical Education including appropriate schedules, manuals, handouts and photo composite.
• Assists in preparations of institution CLER visits by ACGME including collection and organization of required supporting documentation.

Education/Experience Required

High School Diploma and 5+ years or Associate Degree and 3+ years of medical education program or related experience

Knowledge, Skills & Abilities Required

• Strong interpersonal and communication skills (verbal and written)
• Strong organizational skills, ability to multi-task, set priorities and attention to detail
• Strong computer skills including Word, Excel, Powerpoint
• Strong professionalism in dealing with confidential information
• Ability to work independently and as a member of a team

Physical Requirements and Working Conditions

• Must be able to work independently, be a team player with excellent customer focused skills;
• High level of written and verbal communication skills;
• Demonstrates tact and good judgment;
• Mature, self motivated, and flexible;
• Demonstrates exceptional ability to establish and maintain effective professional relationships;
• Able to prioritize and function in a high volume, at times fast paced environment;
• Must be detail oriented and able to follow through

This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.