Senior Program Coordinator, Sustainability Initiative (Hybrid)

The Sustainability Grid; Cambridge, Northern (MA, KY); Hybrid; USD 91,693,000 - 110,318,000; Full time

Job summary

MIT Sloan Sustainability Initiative at MIT is seeking a Senior Program Assistant to provide high-level administrative and program coordination across the initiative's academic, research, events, financial, and operational activities.

The role fits an experienced admin or program support professional who can manage multiple priorities, coordinate stakeholders, support research projects, and maintain accurate financial and operational processes in a sustainability-focused academic environment.

Qualifications

• High school diploma or equivalent.
• At least five years of administrative, office, or related professional experience.
• Progressively responsible administrative or program support experience.
• Ability to work in person at MIT Sloan, with remote work options available.
• Strong organizational and time-management skills.
• Ability to manage multiple competing priorities.
• Excellent interpersonal, collaboration, and problem-solving skills.
• Meticulous attention to detail.

Responsibilities

• Coordinate the day-to-day administration of the Sustainability Certificate program, including student engagement, course logistics, guest lecturer coordination, and S-Lab project matching.
• Plan and manage speaker series, Advisory Board meetings, Certificate Graduation, and other stakeholder events.
• Provide administrative coordination for two research projects, including researcher onboarding and offboarding.
• Support payroll system setup and research project financial management.
• Process procurement, vendor setup, payments, and expense reconciliation.
• Administer MIT finance policies and related financial processes.
• Manage calendars, travel arrangements, purchasing, office operations, and stakeholder databases.
• Coordinate across students, researchers, faculty, staff, vendors, and other stakeholders.

Skills

Organizational skills

Time management

Interpersonal skills

Problem-solving

Communication

Education

High school diploma or equivalent

Tools

Salesforce

Canvas

Content management systems

SAP

Adaptive

Coupa

Job description

MIT Sloan Sustainability Initiative at MIT is seeking a Senior Program Assistant to provide high-level administrative and program coordination across the initiative's academic, research, events, financial, and operational activities.

The role fits an experienced admin or program support professional who can manage multiple priorities, coordinate stakeholders, support research projects, and maintain accurate financial and operational processes in a sustainability-focused academic environment.