SENIOR PROGRAM COORD.

County-of-Lapeer; Lapeer (MI); On-site; USD 42,000 - 63,000; Full time

Job summary

County of Lapeer seeks a Senior Programs Coordinator to manage and support senior programs under the Senior Program Director. The role includes program development, staff supervision, and maintaining program policies and procedures while ensuring confidentiality and accurate billing for services.

The candidate will also handle payroll-related reporting, timekeeping, and accounts payable, balancing cash and preparing monthly summaries for department use.

Qualifications

• Knowledge of organization or department operations, services, and policies.
• Knowledge of general office procedures and protocols.
• Knowledge and skill in Microsoft 365.
• Skill in word processing and in basic mathematical calculations.
• Ability to communicate effectively orally and in writing.

Responsibilities

• Plan, implement, and evaluate staff effectiveness in assigned area.
• Supervise Senior Programs staff, including training and employee relations.
• Oversee operations of one or more senior centers as assigned.
• Prepare and maintain policies, procedures, and RFAs; support billing and reporting.
• Process timesheets, payroll reports, and accounts payable with accuracy.
• Balance cash, prepare financial reports, and support budget proposals.
• Generate and review program reports with client/service data and billing information.

Skills

Microsoft 365

Word processing

Basic math

Oral and written communication

Education

High school diploma or equivalent

Some coursework in accounting / data processing / office management or related area

Tools

Microsoft 365

Job description

LAPEER COUNTYSENIOR PROGRAMS COORDINATORGeneral SummaryUnder the supervision of the Senior Program Director, the Senior Programs Coordinator is assigned both program management and direct service activities for senior programs. Responsible for using guidelines, standards, rules, and regulations as a basis for developing and implementing program goals, policies and procedures, and quality assurance criteria. Performs functions of an account clerk as needed by senior programs, including such duties as reviewing documentation of services provided to clients to prepare and submit reports necessary for billing for services provided. May post payments to appropriate records for cash receipts and event entry.Essential FunctionsAssists Senior Program Director to plan, implement, and evaluate the effectiveness of staff in assigned area, and staff development needs. Maintains confidentiality of personnel and administrative documents, including labor relations matters.Assists in the supervision of staff of Senior Programs, including participating in the employment process, training, and assisting with performance and employee relation issues. Will oversee the operations of either the Lapeer Senior Center or the Imlay City Senior Center, as assigned.Assists the Senior Program Director with administrative functions, including typing correspondence, maintaining personnel files, preparing and maintaining departmental policies and procedures, and preparing RFAs.Uses staff input, program requirements, rules and regulations to assist the Senior Program Director with the development of policies, procedures, and other program criteria. Oversees the implementation of each in assigned program areas.Ensures that clinical documentation regarding clients is kept secure and confidential, and maintained consistent with County policies and procedures.Processes personnel information from schedules, time sheets, time-off requests, call-in notifications, or other source documentation and ensures the accuracy of hours worked. Serves as backup timesheet approver, reviewing and approving employee timecards. Acts as primary backup point of contact for employee call-ins, receiving attendance notifications, documenting absences, and communicating staffing needs as appropriate. Produces and reconciles related payroll and financial reports, reviewing all documentation to ensure accuracy and completeness.Collects cash, checks and receipts and balances them daily as appropriate. Ensures that all monies are kept in secure conditions.Reviews documentation of events for accuracy and makes corrections to funding sources, revenue accounts, and/or computed fees in order to generate end-of-the-month bills.Prepares summary reports for programs including data such as client log, date of service, amount billed, amount paid, and other information.Prepares accounts payable for payment by checking the accuracy and propriety of all invoices against purchase orders and contracts and ensures that all billings are verified against a purchase order and have been received by the appropriate party. Codes invoices and charge them to the appropriate account.Balances statements and files all pertinent information for vendor accounts. Provides information to vendors regarding statements as requested.Generates reports, computer spreadsheets to support various budget proposals, financial reports, departmental internal controls, grant claims, and other county required reports.Other duties as assigned by Senior Program Director.Other Functions: None ListedThis may not be inclusive of the total scope of job functions to be performed. Duties and responsibilities may be added, deleted or modified at any time.Employment QualificationsEducation: High school graduation or equivalent. Prefer some course work in accounting, data processing, office management or related area.Experience: Three years of office experience. One year of experience related to accounting in an automated system. Two years of experience working with program implementation is preferred.Qualifications:Knowledge of organization or department operations, services, and policies.Knowledge of general office procedures and protocols.Knowledge and skill in Microsoft 365Skill in word processing and in basic mathematical calculations.Ability to communicate effectively orally and in writing.Other Requirements: Possession of a valid Michigan driver’s license.The qualifications listed above are intended to represent the minimum skills and experience levels associated with performing the duties and responsibilities contained in the job description. The qualifications should not be viewed as expressing absolute employment or promotional standards, but as general guidelines that should be considered along with other job-related selection or promotional criteria.FLSA Status: Non-ExemptWorker’s Compensation Code: 8810Occupational Employment Statistical Code: 55338Physical Requirements [This job requires the ability to perform the essential functions contained in this description. These include, but are not limited to, the following requirements and working conditions. Reasonable accommodation will be made for otherwise qualified applicants unable to fulfill one or more of these requirements].Ability to access departmental files.Periods of prolonged sitting at a computer screenAbility to enter and access information in a computer system.May travel throughout the county related to the senior centers and home delivered meals programs.Work in more than one program location may be required.Working Conditions:Works in office conditions.