Administrative Assistant

Macomb-County-Government; Michigan; On-site; USD 55,000 - 71,000; Full time

Benefits offered by this job

No monthly premium health coverage

Comprehensive benefits package

Job summary

Macomb County is seeking an Administrative Assistant to provide confidential, high-level clerical support to the Prosecuting Attorney’s office. This grant-funded position will manage calendars, prepare reports, coordinate meetings, and handle correspondence with discretion and accuracy.

The role requires strong organization, customer service, and data-entry skills, plus proficiency with standard office software and a commitment to professional confidentiality.

Qualifications

• High school diploma or GED required; associates degree preferred.
• Five years of office clerical experience with administrative support.
• Knowledge of government processes and confidential information handling.

Responsibilities

• Provides secretarial and administrative support to executives; attendance at meetings.
• Coordinates appointment calendars, schedules, travel, and events.
• Handles mail, email, and document preparation; prepares reports and board packets.
• Attends meetings and represents the department as needed.

Skills

Interpersonal skills

Customer service

Organization and time management

Data entry

Microsoft Office

Confidentiality

HIPAA compliance

Verbal/written communication

English proficiency

Education

High school diploma or GED

Associates degree or higher (preferred)

Tools

Microsoft Office

Job description

As part of our total benefit package, Macomb County proudly offers medical, dental, and vision coverage, with no monthly premium to employees for single, two (2) person or family coverage. Health care, dental and vision benefits are effective the first day of employment.CLASSIFICATION TITLE:Administrative AssistantSALARY:$55,007.80 - $71,147.99DEPARTMENT:Prosecuting AttorneyOpening Date:08/18/2026Closing Date:08/25/2026 12:00 a.m.FLSA St atus: Non-exempt - Overtime pursuant to Collective Bargaining AgreementEMPLOYMENT RELATIONSHIP : Just cause subject to probationary periodCURRENT HOURS AND STARTING TIME: Full-time (37.5 hours per week) position. The start time for this position is currently 8:00 a.m.GENERAL SUMMARYProvides secretarial and administrative support of a highly independent and confidential nature to an Elected Official/Department Head or high-level administrator. This position is grant funded by the Optimizing Body-Worn Camera Footage grant through September 30, 2027. The position is contingent on grant funding and will only continue if grant funding is available.ESSENTIAL FUNCTIONS AND RESPONSIBILITIESProvides administrative support to ensure departmental compliance with departmental processes and standards.Responds to requests for information regarding departmental operations, as directed.Coordinates the appointment calendar and/or schedule for an assigned individual or individuals, which includes initiating, tracking, and hosting meetings and activities, event planning, making travel arrangements, and other related duties.Coordinates daily office operations and functions of the office and the office clerical support team.Compiles and prepares confidential reports, correspondence, and other documents.Attends and represents the department in a variety of meetings and public events.Answers calls and walk-ins and provides information or directs to appropriate party.Sorts, processes, and delivers incoming and outgoing mail and e-mail.Prepares agendas, minutes, and board packets.Operates an automobile to perform assigned job functions.Performs related duties as assigned.QUALIFICATIONSRequired Education and ExperienceHigh school diploma (or GED equivalent)Five (5) years of office clerical work experienceAdministrative support experiencePreferred Education and ExperienceAssociates degree or higherAdministrative support experience with a high level administratorRequired Licenses or CertificationsPossession of a valid Michigan driver’s license and operable, insured automobile for authorized travelCOMPETENCIES FOR SUCCESSFUL PERFORMANCE OF JOB DUTIESKnowledge of:Procedures, regulations, and processes specific and exclusive to the proper functioning of government agenciesDepartmental policies, procedures, and practicesModern office procedures and methodsVarious and specialty designated data processing/computer systems and applications for office administration across many departments in the CountyPrinciples and practices of basic bookkeeping and invoice processingGeneral clerical/administrative support and secretarial processes common to office administrationAccounts receivable and payable proceduresPayroll processing and timekeepingManual and electronic filing and record keeping procedures and retention schedulesHIPAA and other laws or County policies for maintaining record confidentialityCounty, State of Michigan and department policies and practices for ordering and maintaining inventory of necessary supplies for daily office/clinic or department operationA variety of programs eligibility, enrollment and verification policies and practicesDatabase applications and report writing, data mining and collection for operational reviewSkill in:Interpersonal skills necessary to develop and maintain effective and appropriate working relationships with staff and the publicProviding customer service to internal and external customers via phone, email and in personPerforming a variety of duties, often changing from one task to another of a different naturePerforming somewhat complex mathematical functions such as addition, subtraction, multiplication, division, percentages, and ratiosOrganization and time managementAssigning, prioritizing, monitoring, and reviewing work assignmentsOperating personal computers with current versions of office efficiency software and applicationsPerforming data entry to multiple types of database applications for registration, enrollment, service provision, billing, inventory and statistical review and reportingAbility to:Work in an environment which embraces the county’s Dignity CampaignEffectively speak, write and understand the English languageEffectively speak, write and understand a language other than English is preferredUnderstand and carry out oral and/or written instructionsAccurately organize and maintain paper documents and electronic filesMaintain the confidentiality of information and professional boundariesTake initiative and Work independentlyProvide excellent customer service to both internal and external customers with tact and courtesyMake decisions in accordance with laws, ordinances, regulations, and established policies and proceduresPrepare reports, correspondence, and documentsMeet schedules and deadlines of the workPerform high level clerical/administrative related duties with a high degree of accuracyLead and train staff and coworkersLearn new policies, practices and proceduresRead and understand laws, rulings and other published guidanceHandle, process and account for large sums of cash/moneyUnderstand and follow complex registration, eligibility and enrollment guidelinesWORK ENVIRONMENT/CONDITIONSThe work environment and exposures described here are representative of those an employee encounters while performing the essential functions of this job.N/S =Never/Seldom O =Occasionally F/C = Frequently/ContinuouslyWork EnvironmentOffice or similar indoor environment: F/COutdoor environment: N/SStreet environment (near moving traffic): N/SConstruction site: N/SConfined space: N/SExposuresIndividuals who are hostile or irate: OIndividuals with known violent backgrounds: N/SExtreme cold (below 32 degrees): N/SExtreme heat (above 100 degrees): N/SCommunicable diseases: N/SMoving mechanical parts: N/SFumes or airborne particles: N/SToxic or caustic chemicals, substances, or waste: N/SLoud noises (85+ decibels): N/SBlood Borne Pathogens: N/SPHYSICAL DEMANDSThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.N/S =Never/Seldom O =Occasionally F/C = Frequently/ContinuouslyDemand :Balancing on even or uneven surfaces/ground: N/SBending (forward or backward bending at the waist): OClimbing up or down stairs, ladders, scaffolding and platforms: N/SCrawling (moving about on hands and knees). Inspecting in confined spaces: N/SDigging: N/SDriving on sealed and unsealed roads: N/SGrasping, gripping, holding, clasping with fingers or hands: OKneeling to work at low levels: OManual Dexterity (fine finger movements i.e., keyboard operating, writing): F/CLift/Carry/Move objects from one level/position to another:Up to 10 pounds: F/CUp to 50 pounds: OMore than 50 pounds: N/SOver 100 pounds: N/SPush/Pull objects away from or towards the body: OReaching overhead (arms raised above the shoulder) or forward reaching (arms extended): OSitting in a seated position during the task performance: F/CStanding in an upright position without movement: OWalking considerable distances in the facility on multiple surfaces: ORunning considerable distances in the facility on multiple surfaces: N/SGENERAL REQUIREMENTS AND DISCLAIMERSComplies with P.A. 390, as amended, known as the State’s Emergency Management Act and the County’s Emergency Management resolution as well as all related plans, policies and procedures covered by those statutes.The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description.Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment amongst other possible accommodations.The AFSCME -Loal 411 bargaining unit represents this position. Therefore, there may be contract language which could require consideration in the selection process.GRANT OR EXTERNALLY FUNDED POSITION – This position will continue only if sufficient grant or external funds are provided.