Contract Program Analyst: Compliance & Ops

HunaTek

Washington (District of Columbia)

On-site

USD 70,000 - 105,000

Full time

4 days ago

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Benefits offered by this job

Medical & Dental

Vision Insurance

401K plan

Paid time off

Tuition assistance

Job summary

HunaTek seeks a detail-oriented Program Analyst (Contracts Assistant) to support the COR onsite in Washington, DC. You will help manage contract task orders, maintain SharePoint folders, review invoices, and ensure compliance with regulations.

You will coordinate with AF, prepare briefings, develop SOPs, and assist in market research and contract administration. Requires 5+ years of experience, US citizenship, TOP SECRET clearance or ability to obtain.

Qualifications

Experience supporting contract administration and compliance in a government or related environment.
Proficiency with SharePoint, Excel, and online invoice processing platforms.
Strong organizational skills with attention to detail in managing contract documentation and compliance tracking.
Ability to conduct market research and provide actionable guidance.
Excellent written and oral communication skills, including the ability to prepare briefings and analytical reports.
Familiarity with procurement policies, contract regulations, and acquisition manuals.
Ability to collaborate effectively with multiple stakeholders, including government officials, embassy staff, and interagency partners.
Innovative mindset with a focus on improving program management processes and reducing administrative burdens.

Responsibilities

Assist the Contracting Officer Representative (COR) in the administrative coordination of contract task orders from proposal stage through project close-out, ensuring compliance with applicable regulations.
Organize and maintain Contracts Management folders in SharePoint for easy access and reference.
Review invoices submitted through the online Invoice Processing Platform (IPP) for accuracy and completeness.
Periodically audit invoices and billing to ensure compliance with contract terms; follow up and resolve discrepancies as needed.
Develop and maintain a Compliance Calendar or tracking system in Excel to monitor contractual reporting due dates, contract renewals, registrations, and other critical action items.
Support the Bureau of African Affairs EX office and African Affairs Assistance Enterprise with market research, including product, equipment, and supplier analysis and guidance.
Maintain complete and accurate contract files using eFiling in ILMS, ensuring readiness for internal administration and audits.
Stay current with procurement policies, including end-of-year funding deadlines and customer contract policies and Acquisition Manuals.
Maintain liaison with operations and funding experts across functional areas to facilitate smooth contract execution.
Inform Bureau of African Affairs staff and recommend strategies to optimize the use of foreign assistance resources at country, regional, and global levels.
Research and prepare oral and written briefings, memos, talking points, and analytical products for AF leadership, Department offices, U.S. embassies, Public Diplomacy Officers, and interagency representatives.
Identify, recommend, and support the development of new programs aligned with AF’s strategic objectives.
Identify and implement innovative approaches to improve program management efficiency and reduce administrative burdens in collaboration with U.S. embassies and foreign assistance recipients.
Assist AF/A and AF/EX in developing Standard Operating Procedures for the project management life cycle, including initiation, planning, execution, and closure.