Production Manager, Live Programs and Rentals

Powerhouse Arts, Inc.; New York (NY); On-site; USD 100,000 - 110,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Retirement plan

Professional development

Paid time off

Job summary

Powerhouse Arts, Inc. in Brooklyn, NY seeks a Production Manager, Live Programs and Rentals to lead day-to-day planning, coordination, and execution of public programs, performances, exhibitions, private events, and venue rentals.

You will collaborate with artists, rental clients, vendors, and internal teams to deliver productions safely, efficiently, and to the highest professional standards, reporting to the Director of Production.

Qualifications

• 5–7 years in live event production or related environments.
• Proven ability to manage complex productions end-to-end.
• Strong knowledge of lighting, audio, video, rigging, and staging.
• Excellent organizational, interpersonal, and communication skills.
• Experience supervising freelance crews and vendors.
• Ability to stay calm and solution-oriented in fast-paced settings.
• Proficiency with Microsoft Office, Google Workspace, and scheduling tools.
• Experience with budgeting and cost tracking.
• Knowledge of safety standards (OSHA, FDNY, DOB).
• Flexible schedule including evenings, weekends and holidays.

Responsibilities

• Lead production activity from load-in to load-out for assigned events.
• Coordinate freelance crews, vendors, and contractors.
• Manage schedules, staffing, and on-site safety.
• Collaborate with Lighting, Audio/Video, Operations, and Facilities teams.
• Maintain production paperwork and run-of-show documentation.
• Ensure on-budget production execution and post-event reporting.
• Oversee compliance with OSHA, FDNY, DOB, and venue regulations.
• Provide hands-on setup and breakdown support as needed.

Skills

Live event production

Staff supervision

Client management

Communication

Budgeting

Scheduling tools

Theatrical disciplines

OSHA compliance

CAD/Vectorworks

Event management software

Tools

Vectorworks

CAD

Event management software

Job description

Production Manager, Live Programs and Rentals

Brooklyn, New York, United States

Powerhouse Arts (PHA) is a not-for-profit organization committed to creative expression. Located in a purpose-built facility in Brooklyn, PHA convenes an extended network of art and fabrication professionals and educators who co-create and share artistic practices vital to the well-being of artists and the communities to which they belong. PHA offers fabrication programs in ceramics, print, and public art; alongside membership studios in ceramics and at MGC Community Print Studio, textile workshop, The Alpha Workshops; and spaces for education, events, and public engagement.

In 2025, PHA welcomed thousands of visitors as the building evolved into a vibrant hub for art and performance. As we expand our impact, we are growing our team by hiring for key roles to support our expanding offerings. To support this exciting chapter, we are seeking a Production Manager, Live Programs and Rentals to be responsible for the day-to-day planning, coordination, and execution of Powerhouse Arts’ public programs, performances, exhibitions, private events, and venue rentals. Working closely with artists, producers, rental clients, vendors, and internal stakeholders, the Production Manager will oversee event logistics from initial planning through load-out while ensuring productions are delivered safely, efficiently, and to the highest professional standards. Reporting to the Director of Production, Live Programs and Rentals, this position works collaboratively with the Lighting Supervisor / Technical Project Manager, AV Supervisor / Systems Integrator, Venue Rentals team, Operations, Security, Facilities, Program, Development, and external productionpartners.

Areas of responsibility include:

Event Planning & Production Management

• Manage assigned productions from confirmation through completion, serving as the primary production contact for organizers, artists, presenters, and rental clients.
• Advance assigned productions by collecting technical requirements, production schedules,staffing needs, venue layouts, equipment requirements, and operational logistics.
• Lead production meetings, site visits, walkthroughs, and planning sessions with internaldepartments and external clients.
• Coordinate production information across departments, ensuring accurate and timelycommunication to all stakeholders.
• Prepare production paperwork including production schedules, ground plans, project relateddetail sketches, cue documentation, staffing plans, venue diagrams, event logistics, scopes andchecks lists for P/T personnel.
• Coordinate with the Venue Rentals team to ensure seamless transition from contract execution through event delivery.

Event Execution

• Serve as Production Manager on assigned events, supervising all production activity duringload-in, rehearsals, performances, events, and load-out.
• Coordinate freelance technicians, stagehands, vendors, and production contractors.
• Ensure productions remain on schedule while maintaining exceptional client service and artisticsupport.
• Coordinate closely with Lighting, Audio/Video, Operations, Security, Facilities, Catering, and
• Front of House teams throughout each event and oversee the time keeping of shifts,maintaining break schedules.
• Anticipate production challenges and implement effective solutions in real time.
• Ensure venues are restored to house standards following each event.

Production Operations

• Assist with department scheduling, labor coordination, and resource allocation.
• Track production budgets, labor costs, rentals, purchases, and production expenses forassigned projects.
• Coordinate equipment rentals, transportation, deliveries, and vendor logistics.
• Assist other production team embers with supply and equipment purchasing
• Assist with maintaining production inventories, equipment tracking, and storage organization.
• Support ongoing development of departmental procedures, documentation, productiontemplates, and operating standards.
• Maintain accurate production records and event documentation.

Health, Safety & Compliance

• Maintain the highest standards of safety during all production activities.
• Ensure compliance with Health & Safety, OSHA, FDNY, DOB, and all applicable venueregulations.
• Explore and organize professional training opportunities for the production department, asneeded
• Promote safe working practices among staff, freelancers, artists, and vendors.
• Monitor production activity to protect Powerhouse Arts’ facilities, equipment, and artwork.
• Document and communicate production incidents, accidents, or operational concerns.

Other Duties

• Participate in departmental planning meetings and organizational initiatives.
• Support the continual refinement of Powerhouse Arts’ production systems, workflows, andvenue operations.
• Hands-on support with setup and breakdown, and load-in assistance, as needed
• Stay current with industry best practices in live event production, production management, andentertainment technology.
• Perform other duties as assigned.

Qualifications

The requirements listed are guidelines, you don't have to have to satisfy every requirement or meetevery qualification listed. If 80% of what you read fits you, or if you have skills that are transferable,please apply.

• Minimum of 5–7 years of professional management experience in live event production,technical theatre, venue operations, performing arts, festivals, or related productionenvironments.
• Demonstrated experience managing complex productions from pre-production through eventexecution.
• Working knowledge of theatrical production disciplines including lighting, audio, video, rigging,staging, and backstage operations.
• Excellent organizational skills with the ability to manage multiple concurrent projects and shiftingpriorities.
• Strong interpersonal, client management, and communication skills.
• Experience supervising freelance crews, vendors, and production teams.
• Ability to remain calm and solutions-oriented in fast-paced, live-event environments.
• Proficiency with Microsoft Office, Google Workspace, and production scheduling tools;experience with Vectorworks, CAD, or event management software is a plus.
• Experience preparing production budgets and tracking project expenses preferred.
• Knowledge of OSHA, FDNY, DOB, and entertainment industry safety standards.
• Flexible schedule, including evenings, weekends, and holidays as required by event schedules.

Compensation & Benefits: The salary range is $100,000 to $110,000 commensurate with experience.

We offer excellent benefits including health, dental, and vision insurance, employer sponsoredretirement plan and professional development opportunities. Time off includes vacation, holidays,personal days, and a week off at year’s end.

Powerhouse Arts is an equal opportunity employer. Applicants receive consideration without regard to race, age, ethnicity, religion, gender, gender identity or expression, sexual orientation, national origin, disability, or any other basis prohibited by law. Powerhouse is committed to promoting a diverse and inclusive workplace and recognize the positive value of diversity.