Senior Practice Assistant: BWH Bridge Substance Use Disorder Clinic Patient Services

The General Hospital Corporation; Boston (MA); On-site; USD 27,000 - 38,000; Full time

Job summary

The Brigham and Women's Hospital, Inc. is seeking a Senior Practice Assistant for the Bridge Clinic, a transition urgent care unit focused on patients with substance use disorders.

The role emphasizes patient-centered care, strong teamwork with clinical staff, and efficient administrative support on-site in Boston. You will handle reception duties, schedule appointments in Epic, manage reminders, and assist with documentation and data entry while upholding hospital guidelines.

Qualifications

• High school diploma or equivalent is required.
• 3-5 years of office experience is required.
• Advanced Microsoft Office skills (Outlook, Word, Excel, PowerPoint).
• Clear, effective written and verbal communication.

Responsibilities

• Be a first point of contact: triage calls and complete patient check-in.
• Schedule appointments in Epic and send reminders for missed visits.
• Resolve patient questions and concerns with the Practice Manager.
• Maintain a compliant clinic space adhering to Joint Commission, OSHA, HIPAA guidelines.
• Scan documents into patient records and support administrative tasks.
• Provide backup PSC coverage across SUD teams as needed.
• Manage daily office operations and multi-task effectively.

Skills

Customer service

Communication

Organization

Time management

Education

High school diploma or equivalent

Tools

Microsoft Office

Epic

Job description

Site: The Brigham and Women's Hospital, Inc.

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Job Summary

Senior Practice Assistant - Bridge Clinic

Brigham and Women's Hospital | MGB Programs in Substance Use & Addiction Services | On-site, Boston, MA

Make a difference from the very first hello. As a welcoming presence at the Brigham and Women's Hospital Bridge Clinic-a transitional urgent care clinic for patients with substance use disorders-you'll help patients and caregivers, including those facing acute mental health and addiction challenges, get the care they need. If you thrive in a fast-paced, mission-driven setting and enjoy being a go-to resource for patients and clinical teams alike, we'd love to meet you.

What You’ll Do

• Be a first point of contact: Triage phone calls with courtesy and complete patient check-in following BWH/BWPO Front Desk Standards.
• Keep care on track: Schedule appointments in Epic and make reminder and follow-up calls to patients who missed appointments.
• Solve problems: Partner with the Practice Manager to resolve patient complaints, questions, and concerns.
• Maintain a safe, compliant clinic: Keep the space in order and uphold Joint Commission, OSHA, HIPAA, and hospital guidelines.
• Support the team: Scan documents such as Releases of Information into patient records, handle administrative tasks and data entry, order supplies, and serve as a resource for clinical staff.
• Step in where needed: Provide PSC backup coverage across SUD teams and take on additional duties as requested.

What You Bring

• Excellent customer service for internal and external customers, with a courteous phone presence
• Strong communication skills and comfort speaking with patients, caregivers, and clinical and administrative staff
• Ability to prioritize work independently with little or no supervision
• Confidence interacting effectively with all levels of management
• A calm, flexible approach in a fast-paced environment

Where You’ll Work

This role is 100% in person at the Brigham and Women's Hospital main campus, 75 Francis St, Boston, MA.

Qualifications

Now Hiring: Senior Practice Assistant

Are you a tech-savvy, highly organized office professional who keeps things running smoothly? Join our team and put your communication skills and attention to detail to work every day.

What You’ll Do

• Manage the phone system, handle non-routine calls, and resolve routine issues
• Draft, edit, and proofread emails, memos, and letters; take complete, accurate messages
• Support daily office operations, including filing, copying, scanning, printing, and faxing
• Juggle multiple priorities and manage time for yourself and others

What You Bring

• High school diploma or equivalent (required)
• 3-5 years of office experience (required)
• Advanced Microsoft Office skills (Outlook, Word, Excel, PowerPoint)
• Clear, effective written and verbal communication
• Strong organization and time management, with the ability to follow established protocols and work within systems

Additional Job Details (if applicable)

• Remote Type
• Onsite
• Work Location
• 75 Francis Street
• Scheduled Weekly Hours
• 40
• Employee Type
• Regular
• Work Shift
• Day (United States of America)
• Pay Range
• $19.37 - $27.71/Hourly
• Grade
• 4

At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.

EEO Statement

2200 The Brigham and Women's Hospital, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual or