Senior Portfolio Manager

Thalhimer; Glen Allen (VA); On-site; USD 110,000 - 170,000; Full time

Job summary

Cushman & Wakefield | Thalhimer is seeking a Senior Portfolio Manager to oversee a portfolio of commercial properties, ensuring physical stability and financial performance. You will manage maintenance operations, financial reporting, and leases, while collaborating with accounting and clients.

The ideal candidate has a bachelor's degree, five years of related experience in commercial property management, and proficiency with MRI, Yardi, Prism, and other industry software.

Qualifications

• Bachelor's degree preferred with at least five years of commercial property management experience.
• Industry accreditations are a plus.
• Must be able to lead special projects and manage multiple tasks.

Responsibilities

• Maintains and preserves physical assets; coordinates maintenance staff and contractors.
• Conducts formal site inspections on interior and exterior properties.
• Leads client on physical repairs and replacement recommendations.
• Observes and reports all risk management issues.
• After hours availability as required.
• Monitors accounts receivable and administers tenant default notices.
• Monitors and processes accounts payable; manages cash balance.
• Approves property invoices and coordinates monthly financial reports.
• Collaborates on annual operating expense reconciliations and budgets.
• Performs capital planning aligned with ownership goals.
• Provides variance comments for deviations from the budget.
• Understands cash and accrual accounting methods.
• Assists with selection and training of supervised employees.
• Interacts with outside professionals on legal, accounting, and tax matters.
• Maintains property files and records; manages time between office and site.
• Develops market knowledge, tenant relations, and asset evaluation.

Skills

Lead special projects

Property management software

Accrual accounting

Expense reconciliations

Lease language interpretation

Variance reporting

Education

Bachelor's degree in related field

Tools

MRI

Yardi

Prism

Nexus

Versa-pay

Microsoft Office

Job description

Reports To: Vice President or Associate Director

Primary Function:

Responsible for maintaining both the physical and fiscal aspects of a property or a portfolio of commercial properties (i.e. retail, office, industrial, office-medical, etc.) with an emphasis on maximizing the value of the property in accordance with each client's mission, goals, and objectives.

Education/ Experience:

A bachelor's degree from accredited college or university is preferred. A minimum of five years related experience in commercial property management. Industry accreditations are a plus.

Qualifications:

• Capable of leading special projects/assignments
• Competency with industry computer skills and software: such as Microsoft Office, MRI,Yardi, Prism, Nexus, Versa-pay, etc.
• Proficient in Accrual accounting
• Ability to understand and execute expense reconciliations
• Ability to understand and interpret commercial lease language
• Skilled in variance reporting and incident reporting

Responsibilities:

The activities listed here are not all-inclusive; rather, they indicate the types of activities normally performed by this position in accordance with company standards and property management agreements:

• Maintains and preserves the physical asset:
  • Procures, coordinate, manages, and supervises employees and contractors necessary for the maintenance operations of the properties
  • Conducts formal site inspections on properties interior and exterior and report on same
  • Leads the client on physical repairs and/or replacement recommendations
  • Observes and reports all risk management issues
  • After hours availability required in accordance with coverage and PTO/ time off policies
• Financial reporting and control in collaboration with Accounting Dept:
  • Monitors accounts receivable for assigned properties. Administers tenant default notices as applicable in collaboration with lease administration and the client
  • Monitors and processes accounts payable for assigned properties
  • Manages and monitors property's cash balance
  • Approves property invoices in accordance with Company procedures
  • Coordinates and reviews monthly financial reports prior to submittal to client
  • Collaborates with accounting and lease administration on annual operating expense reconciliations
  • Prepares and monitors annual property operating budgets
  • Proficient in capital planning in accordance with ownership's goals and objectives
  • Provides variance comments for deviations from the budget
  • Meets the expectations of Institutional Ownership assignments
  • Understands both cash and accrual based accounting methods
• Administration:
  • Assists with the selection, training, and control, of supervised employees (as applicable) in compliance with company policies and procedures
  • Interfaces with outside professional services providers regarding legal, accounting, insurance, real estate taxes, and other matters, as appropriate
  • Ensures all property files and records are maintained
  • Manages time spent between both in office and on-site at the property
  • Establishes and maintains general market knowledge, tenant relations, and asset evaluation
  • Completes all duties in a professional and timely manner
  • All other tasks as defined

Attributes/Expectations

• Committed to customer service
• Professional in both dress and demeanor
• Takes ownership and understands entire property operations -physical/fiscal
• Communicates effectively and efficiently (proactively and in all directions)
• Participates in industry organizations to expand education and knowledge
• Responsive to requests whether internal or external to the company
• Embraces and executes Thalhimer's Core Values
• Command and control approach to all aspects of the role of Senior Portfolio Manager
• Critical thinker with penchant for leadership
• Extremely well organized and analytical
• Able to effectively interact and relate to a variety of personality types
• Empathic listener
• Excellent time management skills with innate ability to routinely multi-task.
• Strong attention to detail

Cushman & Wakefield | Thalhimer is an Equal Opportunity Employer.