Senior PMO Manager

Cts; New York (NY); Hybrid; USD 140,000 - 160,000; Full time

Benefits offered by this job

Health insurance

401(k) match

Disability insurance

Paid holidays

Job summary

CTS, headquartered in Brooklyn, NY, seeks a Senior PMO Manager to drive operational execution and analytics for the Professional Services organization. You will lead a small team, coach PMs/PCs, and manage client engagements across school buildouts, MSP onboardings, and cloud services.

This role blends hands‑on delivery with strategic governance in a hybrid work model. The ideal candidate has 5+ years in PM/PMO, experience with ConnectWise, TopLeft, and BrightGauge, and a Bachelor’s degree;

Qualifications

• 5+ years of PM experience with 3+ years in PMO or team lead role.
• Experience overseeing physical IT infrastructure deployments.
• Ability to manage active, billable client projects and lead a team.
• Proficient with PSA/kanban/dashboarding tools.
• Bachelor’s degree or equivalent; PMP/CAPM preferred.

Responsibilities

• Oversee operational execution and data governance across projects.
• Track metrics on project health, margins, and utilization.
• Drive process implementation and cross‑functional alignment.
• Manage 3P vendors and ensure timely invoicing and cost tracking.
• Coach PMs and Coordinators to meet aggressive timelines.
• Direct project delivery from kickoff to sign‑off with ~30–40% billable utilization.
• Escalate and mitigate blockers to protect client timelines.

Skills

Project management

Team leadership

Data governance

Operational excellence

Communication

Mentoring

Cross-functional collaboration

Education

Bachelor’s degree or equivalent hands-on industry experience

PMP or CAPM certification preferred

Tools

ConnectWise Manage

TopLeft

BrightGauge

Job description

CTS delivers comprehensive IT solutions to meet the unique demands of mission-driven organizations. We have deep expertise in supporting nonprofits and educational institutions, however our team is equipped to handle the complexities of IT across a variety of sectors. We’re committed to making technology work seamlessly, so our clients can focus on making a difference, regardless of their industry.

At CTS, we believe in building a company culture that fosters growth, collaboration, and innovation. By joining our team, you will not only help empower businesses with cutting‑edge IT solutions but also build a rewarding career in a dynamic and supportive environment. Discover the many reasons why CTS is a great place to advance your career. We are headquartered in Brooklyn, NY with 90+ employees across the US and several other countries. Learn more about us at https://www.charterts.com

JOB SUMMARY

As Senior PMO Manager, you will serve as the operational execution engine for the Professional Services organization, operating in a hands‑on player/coach capacity. Reporting to the VP of Professional Services, this role drives daily project health, metric‑driven performance, rapid project kickoffs, and process implementation, while also managing a small number of client engagements. Engagements span a variety of project types, including school buildouts, network upgrades, cloud services, and MSP onboardings.

Successful candidates are execution‑minded operators who thrive in data and details. You lead by example: modeling best‑practice project management on your own assigned projects while translating strategic directives from leadership into actionable workflows, holding delivery teams accountable, catching risks before escalation, and continuously coaching PMs and PCs to hit aggressive timelines.

KEY RESPONSIBILITIES

• Operational Execution & Data Governance
  • Review daily project health, board status, and deliverable progress to ensure consistent execution across all active projects.
  • Track and analyze key operational metrics – including product order status, work plan ticket hygiene, time entry status, kickoff SLAs, project margin, and team utilization. Actively use these metrics to drive corrective action when projects drift off‑track.
  • Ensure cross‑functional alignment on build and shipping timelines across PM, Configuration, Engineering, and Quality Control teams.
• Process Implementation & Operational Efficiency
  • Translate strategic initiatives into clear processes, templates, and workflow automations, effectively rolling them out and quickly securing team compliance with minimal oversight.
  • Maintain and continuously refine the PMO operational framework, board views, and training documentation to streamline team onboarding and improve execution consistency.
• Third‑Party (3P) & Vendor Management
  • Manage 3P vendors and subcontractors to ensure they are utilized efficiently, held accountable to schedules, and incorporated into resource capacity models during high‑volume periods.
  • Receive vendor invoices, verify scope completion with PMs, ensure alignment with original POs, and ensure 3P partners are paid promptly and project costs are accurately tracked.
• Directly manage, coach, and provide real‑time feedback to Project Managers and Project Coordinators to build strong tactical execution habits.
• Balance internal and external project allocations to manage capacity plans effectively across peak and off‑season demand.
• Serve as the primary tactical escalation point for the PMO, actively stepping in to solve delivery blockers and mitigate project risks before they impact clients or internal timelines.
• Direct Project Delivery & Billable Execution
  • Personally manage a focused portfolio of active client projects (such as major school buildouts or complex MSP onboardings) from kickoff through sign‑off, maintaining an average billable utilization of 30‑40%.
  • Model best‑practice project governance, schedule discipline, work plan ticket hygiene, and client communication for the team through hands‑on delivery.

QUALIFICATIONS

• 5+ years of experience in project management within IT/Professional Services, with at least 3+ years in a team lead or PMO management role.
• Proven experience overseeing physical IT infrastructure deployments and ideally school buildouts. Exposure to the construction industry, job site coordination, and buildout timelines is a strong plus.
• Demonstrated ability to directly manage active, billable client projects while simultaneously leading, coaching, and driving daily performance for a team of direct reports.
• Hands‑on proficiency with ConnectWise Manage, TopLeft, and BrightGauge (or equivalent PSA/kanban/dashboarding tools) is highly preferred.
• Proven track record of using daily metrics, ticket hygiene, and dashboarding to drive execution, enforce team process compliance, and optimize project margins.
• Practical experience coordinating third‑party contractors, managing capacity models, and reconciling vendor invoices against POs and project deliverables.
• PMP, CAPM, or relevant project management certifications preferred; Bachelor’s degree or equivalent hands‑on industry experience.
• Strong written and verbal communication skills with a demonstrated ability to resolve technical/project blockers, deliver clear updates to leadership, and maintain alignment across engineering and operations teams.

WORK SCHEDULE & LOCATION

• This role follows a hybrid schedule with the expectation of one in‑office day per week during the off‑season and up to four in‑office days per week during peak season. Our headquarters are based in Brooklyn, NY.
• The hours for this position are Monday to Friday, 9am-5:30pm EST.

COMPENSATION

The salary range for this role is $140,000-$160,000/annually

BENEFITS

• Competitive compensation
• Health Insurance (medical, vision, dental), 80% covered for employee‑only plans and 75% covered for employee‑spouse, employee‑kids, and employee‑family plans
• Flexible Spending Account (FSA)
• Health Savings Account (HSA)
• Employee Assistance Program (EAP)
• Retirement Plan (401(k)) with company match
• Short‑Term Disability Insurance fully paid by the company
• Long‑Term Disability Insurance fully paid by the company
• Life and AD&D Insurance, with optional Supplemental Life Insurance
• 10 Holidays
• 2 Floating Holidays

CTS participates in the E-Verify Program. As part of this program, the company provides the federal government with your Form I-9 information to confirm your employment eligibility in the United States.
Learn more at www.e-verify.gov (information available in English and Spanish).

We aim to move fast. You’ll receive scheduling emails from [e-mail] through Greenhouse.

CTS is proud to be an equal opportunity employer that celebrates diversity and is committed to creating an inclusive workplace with equal opportunity for all applicants and employees. Our goal is to recruit the most talented people from a diverse candidate pool regardless of race, color, ancestry, national origin, religion, disability, sex (including pregnancy), age, gender, gender identity, sexual orientation, marital status, veteran status, or any other characteristic protected by law.

CTS is committed to working with and providing access and reasonable accommodation to applicants. If you require an accommodation, please reach out to [e-mail] once you've begun the interview process. All requests for accommodations are treated discreetly and confidentially, as practical and permitted by law.

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey.Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiringprocess or thereafter. Any information that you do provide will be recorded and maintained in aconfidential file.

As set forth in CTS’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection.As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information ... etc.