Senior Personnel Officer

City of Boston; Boston (MA); On-site; USD 75,000 - 105,000; Full time

Job summary

City of Boston is seeking a Senior Personnel Officer to coordinate a broad range of HR programs within the Office of the Streets, Public Works, and Boston Transportation Department. Under the Director of Human Resources, you will oversee attendance and workers’ compensation, disciplinary procedures, and HR reporting.

The role requires at least three years of HR experience with supervisory duties, strong knowledge of civil service laws, and proficiency in PeopleSoft and Microsoft Office.

Qualifications

• Must have at least three years of full-time or equivalent HR experience, including supervisory/managerial duties.
• Knowledge of personnel administration, civil service laws, collective bargaining agreements, and employee assistance programs.
• Familiarity with PeopleSoft and CDL drug and alcohol testing requirements.
• Knowledge of City of Boston HR policies and the classification and compensation plan is preferred.
• Proficient with Microsoft Office (Word, Excel, PowerPoint).
• Ability to handle confidential information and interact professionally with staff and external agencies.
• Strong interpersonal and written communication skills, with good judgment and attention to detail.

Responsibilities

• Oversees and coordinates attendance and workers' compensation processes.
• Coordinates disciplinary procedures for the department.
• Prepares research reports on personnel and personnel administration.
• Assists with documentation of leaves (FMLA, vacations, sick time) and tracking of accrued leave.
• Ensures compliance and maintenance of hoisting licenses and CDLs for employees.
• Processes unemployment claims for BTD/PWD.
• Supports online hiring and onboarding in City recruiting system.
• Assists Director with HR trainings for department personnel.
• Acts as point person for annual compliance.
• Responds to employee verifications from outside agencies.
• Interprets City and departmental policies for supervisory staff.
• Assists in administration of HR functions and administrative systems.
• Collaborates on system-related changes affecting HR operations.
• Performs other related duties; works emergencies as directed.

Skills

Supervisory experience

HR administration

Communication skills

Microsoft Office

Tools

PeopleSoft

Job description

Overview

This is a provisional appointment.

Under the general supervision of the Director of Human Resources for the Office of the Streets, Public Works Department, and Boston Transportation Department, the Senior Personnel Officer coordinates and processes a wide variety of Human Resource programs and procedures for the Human Resource office .

Responsibilities

Duties include, but are not limited to:

• Assists in overseeing and coordinating the City of Boston's attendance and workers' compensation processes.
• Assists with the coordination of administrating disciplinary procedures for the department.
• Preparation of research reports on matters relating to personnel and personnel administration, i.e., running reports and queries as needed.
• Assists with preparation and processing of documentation of medical and other requests for leaves of absence such as, but not limited to, FMLA, vacations, sick time, tracking of accrued leave benefits, and leave buy-back programs.
• Responsible for compliance and ongoing maintenance of hoisting licenses and commercial driver licenses (CDL) of employees.
• Responsible for processing all unemployment claims for BTD/PWD.
• Assists with the online hiring process and onboarding in the City of Boston recruiting system.
• Assists the Director in coordinating and conducting trainings on relevant HR topics for department personnel.
• Serves as the point person for annual compliance.
• Responds to employee verifications from outside agencies.
• Interprets City and Departmental personnel policies for supervisory personnel of the department and advises them on their administrative responsibilities.
• Assists the Director in the overall administration of human resource functions, including developing and maintaining administrative systems.
• Works closely with staff on changes affecting systems-related programs in the operation of the Human Resources functions.
• Performs other related duties as required.
• Required to work any emergency as directed by the Chief of Streets or designee.

Minimum Entrance Qualifications

• Must have at least three (3) years of full-time or equivalent part-time paid experience in the field of human resources, personnel, or labor relations, of which at least one (1) year must have been in a supervisory/managerial capacity.
• Knowledge of personnel administration, civil service laws, collective bargaining agreements, employee assistance programs, PeopleSoft, and the C.D.L. drug and alcohol testing requirements.
• Knowledge of the City of Boston personnel policies and procedures and classification and compensation plan preferred.
• Skills in software programs, especially Microsoft Office (Word, Excel, PowerPoint).
• Ability to understand complex oral and written commands; to maintain and process information of a confidential nature; and to operate and interact professionally with fellow employees and supervisors as well as other city and outside agencies.
• Strong interpersonal, oral, and written communication skills.
• Ability to exercise good judgment and focus on detail as required by the job.

Terms

BOSTON RESIDENCY REQUIRED

Union/Salary Plan/Grade: SENA/MM1-6

Hours per week: 35

The City of Boston is proud to be an Equal Opportunity Employer. We invite applications from all qualified individuals and do not discriminate based on race, color, national origin, ancestry, religion, sex, sexual orientation, gender identity or expression, age, disability, genetic information, marital status, military or veteran status, or any other protected category.